More jobs:
HVAC Service Estimator and Parts Administrator
Job in
Hingham, Plymouth County, Massachusetts, 02043, USA
Listed on 2026-07-26
Listing for:
The-Sagamore
Full Time
position Listed on 2026-07-26
Job specializations:
-
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Hereat Sagamore,weprovidecareeropportunitiestomasteryourcraft,earncompetitivewagesandmakearealdifferenceinthelivesofourcustomersandourcommunity.
Wearelookingforemployeeswhotakeprideintheirworkandseeitasbothanartandtrade.
Youwillworkinanenvironmentwhereyourhardworkisrewarded,recognizedandappreciated.
Yourdailycontributionswillhaveadirecteffectonthesuccessofthecompanyandyourfuture.
Ifyouwanttobepartofsomethingbiggerthanjustajob–makethiscareermoveandapplytoday!
TheHVACService
Estimator&Parts
AdministratorisresponsibleforestimatingHVACandplumbingserviceprojectsaswellasresearching,ordering,expediting,andtrackingHVACservicepartswhileensuringaccurateandtimelyinvoicingfortheHVACService
Department.
Thisroleiscriticaltominimizingtechniciandowntime,maintainingserviceefficiency,andensuringpromptandcorrectbillingtocustomers.
Theidealcandidateishighlyorganized,detail-oriented,andcomfortableworkingwithvendors,technicians,andcustomersinafast-pacedserviceenvironment.
Key Responsibilities Estimating ,Parts Research,Ordering&Tracking- Reviewtechnicianworkordernotesforrepairs
- Gatherinformationandcommunicatewithtechnicianstoprovideprofessionalscopeofworkandquotesforcustomers.
- Preparespotquotesandsmalljobestimatesforcustomers.
- Experienceinpricinglabor,materialsandsubcontractorwork.
- ResearchHVACreplacementpartsusingmodel/serial numbers,OEMdocumentation,andsupplierresources
- Orderpartsfrommanufacturersanddistributorstomeetservicetimelinesandcosttargets
- Trackallpartsordersfrompurchasethroughdeliveryandinstallation
- Expeditebackorderedorcriticalpartsasneeded
- MonitoropenPO’s,backordersanddeliveryexceptions;proactivelyresolveissuestopreventscheduleimpact
- Communicatepartstatusupdatestoservicetechnicians,dispatch,andservicemanagement
- Maintainaccuratepartsrecords,including costs,leadtimes,andwarrantystatus
- Coordinate returns,credits,andwarrantyclaimswithvendors
- Prepare,review,andprocessserviceinvoicesaccuratelyandpromptly
- Verify labor,materials,andpartschargesmatchserviceticketsandworkorders
- Ensurepropermarkup,pricing,andtaxapplicationpercompanypolicy
- Resolvebillingdiscrepancieswithtechnicians,service managers,or customers
- Submitinvoicesaccordingtocustomerbillingrequirementsandtimelines
- Assistwithfollow-uponmissingdocumentationorapprovalsrequiredforbilling
- Enterandmaintainservicedataintheservicemanagement/ERPsystem
- Supportservicemanagerswithreportingonpartsusage,costs,andbillingstatus
- Assistwithprocessimprovementstoreducebillingdelaysandpartshortages
- Assistwiththeimplementationandoptimizationofprocurementsystemsandtools
- Actasapointofcontactforvendorsregardingpartsavailabilityandpricing
- Communicateprofessionallywithcustomersregardinginvoicequestionswhenneeded
- Maintainstrongworkingrelationshipswithsupplierstoensurereliableservicesupport
- Highschooldiplomaorequivalent
- 3+yearsofexperienceinHVACserviceadministration,parts coordination,orbilling(commercialHVACpreferred)
- StrongunderstandingofHVACequipment,components,and terminology
- Experiencewithservicemanagementoraccountingsoftware
- Excellentorganizationalandtime-management skills
- Highattentiontodetailandaccuracy
- Strongwrittenandverbalcommunicationskills
- ExperiencewithcommercialHVACserviceoperations
- FamiliaritywithOEMHVACpartsandsupplyhouses
- Experience with Sage/FieldserviceOpsorsimilarERPsystems
- Basicunderstandingofservicecontractsandwarrantybilling
- Proficient in Excel,Wordandother Microsoft tools.
- Partsresearchandproblem-solving
- Multitaskinginafast-pacedserviceenvironment
- Costawarenessandinventorycontrol
- Customerservicemindset
- Strong follow-throughandaccountability
- Office-basedwithfrequentinteractionwithservicetechniciansandvendors
- Standardbusinesshourswithoccasionalovertimeduringpeakserviceseasons
- Occasionalliftingand/ormovingupto
50lbs.
- Medical,Dentaland Vision Insurance
- Flexible Spending Account
- 401kwith
Company Match - Profit Sharing Program
- Long-Term Disability Insurance
- Company Paid Life Insurance
- Holiday Pay
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