Operational Accounting Supervisor

Position:
Operational Accounting Supervisor

The Operational Accounting Supervisor oversees the daily operations of the cash handling and processing functions within the organization. This role ensures accurate recording, reconciliation, and secure management of all cash receipts and deposits, while managing client fund remittances and advanced cost tracking.

• Supervise cash room staff in receiving, counting, and recording all incoming payments including cash, checks, and money orders.
• Ensure accurate daily reconciliation of cash receipts against payment records and bank deposits.
• Maintain strict internal controls and security protocols for cash handling to prevent loss or theft.
• Prepare daily deposit reports and coordinate timely bank deposits.
• Manage the remittance of funds to clients, ensuring accurate and timely distribution of collected payments.
• Oversee tracking and management of advanced costs paid on behalf of clients, including court fees, service costs, and other case‑related expenses.
• Investigate and resolve payment discrepancies or processing errors.
• Train staff on proper cash handling procedures and payment processing systems.
• Monitor compliance with company policies, banking regulations, and audit requirements.
• Maintain organized documentation of all cash room transactions, client remittances, and advanced cost records, producing reports for management review.

• Typically requires 3‑5 years of accounting or cash handling experience with at least 1‑2 years in a supervisory role.
• Strong attention to detail, integrity, and ability to work with financial systems and reconciliation software.
• Experience in high‑volume payment processing environments is often preferred.
• Familiarity with client trust accounting and cost advancement tracking is beneficial.

This position is critical for maintaining financial accuracy, protecting organizational assets, and ensuring proper stewardship of client funds in any business that processes significant cash or payment volumes.