ILUS- Compliance Coordinator

Overview

Daifuku is the nation’s leading independent, U.S.‐based provider of intelligent material handling systems. With hundreds of engineers in‐house, the company designs, manufactures, integrates, and installs the full spectrum of intralogistics solutions. We provide leading‐edge conveyor and sortation systems, voice and light‐directed order fulfillment equipment, controls and software, robotics, mezzanines, and structures.

If you want to join a team of industry leading experts and who want to create an impact on the future of material handling solutions, we want to hear from you!

The Compliance Coordinator will be responsible for managing vendors and subcontractors. The Compliance Coordinator will focus on ensuring compliance processes and standard terms and conditions for the following categories:
Health Safety & Environmental (HSE), Certificates of Insurance (COI’s), New Vendor Documentation/Vetting, and 3rdparty compliance software systems (i.e.Avetta).

Ideal Candidate:

• Legally authorized to work in the United States without requiring Sponsorship
• Demonstrated proficiency in Microsoft Excel, including advanced functions, formulas, and data analysis tools.
• Proven ability towork independently with minimal supervision while maintaining high-quality output.
• Acollaborative team player who thrives in a fast-paced, dynamic environment.
• Strong attention to detail, problem-solving, and analytical skills.
• Excellent communication skills for cross-functional collaboration and reporting.

Salary Range: $60,000.00-$65,000.00K

We take care of our team from day one — literally! Enjoy acompetitive benefits packagedesigned to support your health, happiness, and future:

• Day 1 benefits– no waiting period to access your health, dental, and vision coverage
• Paid Time Off (PTO)so you can relax, recharge, and enjoy life outside of work
• Short-Term Disabilitycoverage for added peace of mind when you need it most
• 401(k) with company match up to 4%to help you build your financial future
• General Bonus Opportunitybased on performance and company success
• Comprehensive benefits that support your overall well-being — because we believe happy employees do their best work!

Responsibilities include but are not limited to:

• Monitor andmaintainvendorcompliancewith safety requirements, certificates of insurance (COI), and regulatory documentation.

• Track and verify that all vendor documentsremaincurrent and in alignment with company policies and legal requirements, ensuring proper execution, storage, andrenewalsfor such documentation.

• Coordinate with third-party vendor vetting systems for COI and safety compliance.

• Facilitate vendor onboarding, including drafting, reviewing, and executing documentation related to capabilities, experience, financial health, and safety records.

• Partner with Quality, Safety, and Finance teams to ensure alignment onvendorrisk assessments.

• Generatecompliancereports for leadership and recommend corrective actions when gaps are identified.

• Support continuous improvement of vendorcomplianceprocessesand act as an interdepartmental liaison to ensurevendorcomplianceis integrated across the business.

• Contract Management –Supports drafting and maintaining
  
  Purchase Agreements, Master Supplier Agreements , Mutual NDA’s, RFQ bid packages, etc.

• Draftnewand manageexistingpurchasing standard operating procedures.

• Purchase Order Tracking. Communicate with Vendorson PO confirmations, shipping/delivery dates, and tracking information.

Education and Experience Requirements:

• BA/BS in Business, Supply Chain,HSE, or a minimum 5 years' experience in the procurement, compliance, and/orrelatedfields.

• Experience working with an ERP/MRPsystemrequired

• Military service, any branch, any Military Occupational Specialty (MOS),a bonus andgreatlyvalued

Knowledge,

Skills and Abilities

Requirements:

• Ability to build valuable relationships across the various teams at Daifukuwith a strong team-player spirit,a “can-do”collaborativemindsetand a positive attitude.

• Knowledge of vendor relationship management, score cards andpurchasingtools

• Computer skills including MS Officeand experience using MRP/ERP system(s)

• Excellent time management and organization skills

• Excellent verbal and written communication skills

• Self-motivated and detail-orientedwitha focus on improving our company’sefficienciesand status.

• Must be able to speak,readand understand the English language
• Travel up to 10% to review ourvendor partnerships.