Financial Analyst-Payroll

Job Title

Payroll and Financial Analyst

Responsible for performing complex payroll, accounting, and financial support functions, including payroll processing, tax reporting, account reconciliations, accounts receivable and accounts payable activities, journal entry preparation, financial record maintenance, audit support, and compliance with federal, state, and local regulations. Ensures the accuracy and integrity of financial data while providing support to departmental operations and maintaining strict confidentiality of employee and financial information.

Payroll duties:

• Verifies timecard transmittals for accuracy of hours worked for each employee and enters information into the payroll system.
• Notifies each department of any mistakes, insures corrections have been made.
• Generates and prints payroll reports, checks, and direct deposit stubs.
• Calculates and creates manual checks electronically for payout to terminated employees, calculates retroactive merit increases and longevity pay.
• Creates and prints the balance sheet and check request from payroll edit.
• Calculates FICA and Federal Withholding taxes owed and electronically files payments.
• Reconciles the PERA payments reported to PERA electronically.
• Reconciles the taxes payable in the G/L account each month.
• Maintains and updates employee deduction files in database to reflect any payroll deductions or changes.
• Creates and enters check requests for payroll deductions payments. Prints and mails the checks every other week.
• Balances and reconciles employee accrual records.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Financial Analyst duties:

• Maintains and manage accounts receivable - this includes the monthly preparation and balancing of lease invoices, weed-mowing invoices, and condemnation invoices as well as other miscellaneous invoices as necessary.
• Posts and prints Accounts Payable checks and check register weekly.
• Posts imported journal entries daily for money taken in by the Water Department and the Clerk's Office.
• Is responsible for balance sheet reconciliation of business license/clerks and utility
• Verifies and enters various miscellaneous journal entries to the general ledger system as needed.
• Provides back up to the Accounts Payable Technicians and Purchasing Specialist as needed.
• Assists with internal audits, testing various cash processes and conducting cash audits.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Non-essential duties:

• May serve on various employee committees, as required and assigned.

This position is subject to the City of Hobbs' Drug and Alcohol Testing Policy which includes one or more of the following: pre-employment testing, post accident testing, random testing, reasonable suspicion testing, return to duty testing and follow-up testing.

Minimum qualifications:

Education and Experience :

Graduation from high school required. Three (3) years of prior payroll experience required.

Skills, Knowledge and Abilities :

• Intermediate proficiency in Microsoft Excel required
• Ability to learn Federal and State payroll withholding tax calculations and reporting.
• Ability to perform duties with a high degree of attention to detail with a high degree of accuracy.
• Ability to establish and maintain effective working relationships with Finance staff and City employees.

Licensing and

Certifications:

Valid state issued driver's license.

Supervision Received:

Works under the broad policy guidance and direction of the Assistant Finance Director and Finance Director.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to work in a seated position at a computer terminal for extended periods of time.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is generally quiet.