Administrative Assistant

Job Details – Level: Experienced;

Job Location:

Hobbs Office - Hobbs, NM 88240;
Position Type:
Full-Time;
Education Level: High School;
Salary Range: $18.00 – $25.00 hourly;
Travel Percentage:
None;
Job Shift: Day;
Job Category:
Administration/Clerical.

The Administrative Assistant provides comprehensive administrative and operational support to the Electrical, Powerline, and Hydrovac departments to ensure the efficient execution of daily business operations. This position is responsible for supporting field and office personnel through accurate documentation management, invoice processing, permit coordination, timecard and GPS verification, reporting, and workflow administration.

The ideal candidate is a highly organized and detail-oriented professional with the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy, professionalism, and confidentiality. This role requires strong communication skills, sound judgment, and a commitment to supporting operational excellence through effective coordination, compliance, and process efficiency.

• Coordinate and manage workflow assignments to ensure deadlines are met and work is completed accurately and efficiently.
• Assist in monitoring and verifying GPS reporting to ensure accurate employee work location and travel documentation.
• Maintain organized electronic filing systems for customer invoices and related documentation.
• Provide administrative support for accounts receivable functions, including customer aging reports and invoice tracking.
• Perform accurate data entry and maintain records using spreadsheets, databases, and company software systems.
• Complete one calls (811) as required.
• Complete, file, and track electrical permits and inspections.
• Assist the Operations Manager with the preparation of bids, proposals, and supporting project documentation.
• Coordinate and maintain records of employee testing, certifications, and required training.
• Maintain and update bid‑related job documentation, manage bid tracking processes, and assist with monitoring project progress to ensure timely and accurate reporting.
• Assist with researching, sourcing, tracking, and ordering specialty materials as needed while supporting inventory monitoring, material usage coordination, and project-related procurement activities.
• Prepare professional correspondence, reports, memos, and other documentation as requested by management.
• Provide day‑to‑day administrative support to department leadership and field personnel, including scheduling, document preparation, filing, and coordination of office activities.
• Maintain organized records, manage incoming communications, and assist with general office operations to support overall departmental efficiency and effectiveness.
• Ensure compliance with company policies, procedures, customer requirements, and applicable labor regulations.
• Communicate professionally and effectively with employees, customers, vendors, and management.
• Participate in required QHSE, safety, and technical training programs assigned.
• Maintain, clean, and care for all assigned equipment.
• Assist with special projects and additional duties as assigned.

• High school diploma or GED required; additional education or certification in office administration, accounting, or a related field is preferred.
• Previous experience in administrative support, accounting, accounts receivable/payable, or office coordination is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Demonstrated organizational, analytical, and problem‑solving abilities.
• Exceptional attention to detail with a strong focus on accuracy and quality of work.
• Ability to effectively manage multiple priorities and meet deadlines in a fast‑paced work environment.
• Strong written and verbal communication skills.
• Bilingual proficiency in English and Spanish required.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills with a customer and client service‑oriented mindset.
• Self‑motivated, dependable, and committed to achieving…