Executive Administrative Assistant

State Employees Credit Union of New Mexico | Posted Mar 9

Full-time, New Mexico, Negotiable, Unknown

Position Title:

Executive Administrative Assistant

Reports To:

Executive Administration & Events Manager

Job Status:
Non-Exempt

Job Grade 9: $21.40 - $26.75 Targeted Hourly Rate

Work Environment:
This position works on-site. Remote work is not available at this time.

The Executive Administrative Assistant provides high-level, confidential administrative support to the Executive Administration & Events Manager and other executive staff. This position is often privy to confidential information and requires diplomacy, discretion, and accuracy while maintaining complete confidentiality throughout all processes assigned and handled.

• Provide high-level administrative support and assistance to the Executive Leadership Team.
• Assist in the scheduling and management of assigned calendars.
• Handle confidential and sensitive material with strong attention to detail.
• Develop reporting procedures and methods to establish timelines and tracking mechanisms to ensure deadlines are met.
• Ensure the timely and accurate completion of various management reports.
• Prepare agendas and schedules for meetings (as assigned) and assist in the organization of the Annual Meeting, Holiday Parties, and other employee events.
• Assist in the organization and preparation for various staff and management meetings as directed by the Executive Administration & Events Manager.
• Arrange travel and logistics, such as booking flights, car rentals, hotel accommodations, and conference registrations; complete all expense reports and reimbursements upon return.
• Prepare monthly expense reports for approval as needed.
• Retrieve information from records, email, meeting minutes, and other documents; prepare written summaries of data when needed.
• Greet members as needed and direct their needs to the correct department or employee.
• Support the Executive Administration & Events Manager with additional duties that arise.
• Perform other duties as assigned.

• Education or experience equivalent to an associate’s degree, plus 4 years of experience in office management and/or administration.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time‑management skills with a proven ability to meet deadlines.
• Ability to function well in a high‑paced and sometimes stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record‑keeping systems.
• Extremely proficient with Microsoft Office Suite.
• Patience, tact, enthusiasm toward members, colleagues, and the general public.

• Requires prolonged sitting, with some standing, walking, kneeling, stooping, bending, lifting, and fine‑hand coordination.
• Must be able to lift up to 20 pounds, with occasional lifting of objects up to 10 pounds.
• Requires visual, aural acuity, and hand dexterity; must read and write English and interpret information to make independent decisions.
• Must remain calm under stress.

• Works in a safety‑conscious manner that ensures safe work practices are used and do not pose a risk to self or others.
• Adheres to the policy on a Drug‑Free Workplace.
• Complies with company policies, procedures, and local, state, and federal regulations.
• As a condition of employment, new hires must be fully vaccinated against COVID‑19 on or before the first day of employment (subject to legally mandated exemptions).

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

State Employees Credit Union offers a highly competitive benefits package.

Applications must be received by Human Resources.

State Employees Credit Union of New Mexico is an Equal Opportunity Employer.

Equal Opportunity Employer, including disabled and veterans.