Administrative Assistant Associate

Position

Title:

Administrative Assistant Associate

Department:
Cooperative Extension Service

Location:

NMSU satellite location, Los Alamos County, New Mexico

Type:
Staff Full‑time

Appointment: 1.0 FTE

Salary: $16.83 per hour

Hiring:
Non‑Exempt, AFSCME bargaining unit

Standard

Work Schedule:

Monday‑Friday, 8:00 a.m.–5:00 p.m.

• Answer phones, emails, and interact with customers who visit the office.
• Familiarize with programs and activities offered and disseminate basic information to customers.
• Provide operational and program support for Agents.
• Operate a personal computer to enter data, draft and revise letters and responses to routine inquiries, prepare flyers for events, and reserve meeting spaces for program activities.
• Assist 4‑H Youth Development volunteers and parents with registration, project materials, and policies and procedures.
• Maintain the county website and social media platforms.
• Become proficient in the NMSU systems used for office procedures.
• Prepare financial documentation for operational expenses such as utility payments, Agent travel, and program registration.
• Track monthly office expenditures and maintain procurement card reconciliation.
• Perform basic administrative duties such as filing, typing, copying, binding, scanning, mail sorting and distribution, and maintain office supplies and equipment.
• Maintain Civil Rights files and contact reporting.
• Maintain office hours while Agents are in the field delivering programs.

• High school diploma plus 1 year of relevant experience, or a higher degree.

• Dependable, proficient, and team‑oriented.

• Environment:
  Typical interior/office work environment.
• Physical Effort:
  Light; no more than two hours per day.
• Lifting Requirements:
  Handling of average‑weight objects up to 10 lbs; some standing or walking.
• Risk:
  No or very limited exposure to physical risk.

Department Contact:
Angela Prada, 505‑662‑2656, angprada

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.