Administrative Assistant Associate

Administrative Assistant Associate

Position Type:
Full‑time, Non-Exempt (FLSA)

Location:

NMSU satellite location, New Mexico, United States
Office

Hours:

Monday–Friday, 8:00 a.m. – 5:00 p.m.

Salary: $16.83 per hour

Closing Date:
August 3, 2026

• Answer phones, emails, and in‑person inquiries from office visitors.
• Direct customers to appropriate agents and provide information on programs and upcoming events.
• Communicate policies and procedures to agents and staff.
• Assist 4‑H participants, volunteers, and parents with registration, project materials, and policy compliance.
• Track and manage 4‑H enrollments.
• Sort, screen, and distribute incoming mail.
• Maintain the county website and social media platforms.
• Resolve routine administrative problems and respond to inquiries about departmental activities.
• Prepare finance documentation for utilities, agent travel, program activities, and office equipment; track monthly finances and reconcile the procurement card.
• Perform clerical duties such as filing, typing, copying, binding, scanning, and other office tasks.
• Order, stock, and distribute office supplies.
• Maintain and update files, records, and office documents.
• Operate a personal computer for data entry, drafting, editing, and printing communications.
• Prepare reports, flyers, and other materials.
• Operate office equipment (copier, fax, etc.).
• Arrange meetings, conferences, interviews, and appointments; maintain individual schedules.
• Make travel and lodging arrangements as needed.
• Assist staff in program preparation.
• Maintain filing systems, civil‑rights files, and contact reporting.
• Support office hours while agents are in the field.

• High school diploma or equivalent plus one year of relevant experience, or a higher degree.
• Knowledge of Extension office finances, agent programs, and 4‑H policies and procedures is preferred.

Department Contact:
Chase Elkins, 505‑287‑9266, chelkins

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.