Judicial Assistant

Responsibilities

Prepares and dockets case files for Judge prior to arraignments and trials; procures necessary information and/or support documentation relating to pending cases from the Police Department, Motor Vehicle Division, and various other agencies to prepare and/or update case files; tracks open cases to ensure adjudication within established time frames; assists Judge in the courtroom during video arraignments, traffic court, and trials.

Delivers related paperwork to jail inmates after video arraignments.

• Prepares a variety of legal forms and documents relating to open cases, judgments and sentences, incarcerating and releasing defendants in City Jail as directed by the Judge; maintains responsibility for updating community service hours and prisoner release dates through ongoing exchanges of information with the detention facilities throughout the State.
• Receives payments, cash bonds, court fees and other monies paid to the court; verifies amounts, issues receipts; balances transactions and makes deposits; verifies community service hours.
• Monitors deadlines and status of cases daily; reports any non-compliance to the Judge; prepares and processes orders to show cause, bench warrants, and arrest warrants resulting from non-compliances and criminal summons.
• Provides assistance to the general public; checks defendants in for court sessions, directs individuals to appropriate court personnel, other city departments or courts; researches, certifies, and disburses information pursuant to request for records.
• Enters final dispositions of cases in the court automation software and Police Department records, the Motor Vehicle Division and the Environmental Department; closes case files according to established procedures; maintains or destroys citations and case files in accordance with State retention schedules.
• May be required to perform supervisory duties when required.

Graduation from high school or GED equivalent required. Two years of clerical work experience required. Public contact work experience preferred. Cash handling experience preferred. Legal and/or judicial education may substitute for up to one year of experience.

Knowledge of generally accepted office practices, procedures and equipment; basic mathematics; cash receipting procedures; proper English usage, grammar, vocabulary and spelling.

Ability to remain calm and rational and communicate effectively with the public during high intensity work periods throughout day.

Ability to handle fast pace environment along with responding appropriately to stressful situations with angry and/or emotional persons.

Ability to communicate effectively with members of the public who are upset and confused about their relationship with the judicial system.

Ability to learn the rules and regulations governing specific judicial programs or functions and maintain highly accurate and timely records within those programs.

Valid state issued driver’s license.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to work in a seated position at a computer terminal for extended periods of time.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.