Accounting Assistant

We are a dynamic and rapidly growing consulting firm specializing in supporting Italian companies with their expansion into the United States. Our mission is to provide hands‑on guidance and operational support to help our clients successfully establish and grow their U.S. presence.

The Accounting Assistant will work closely with the Accounting & Operations Manager, providing direct support in day‑to‑day financial and administrative activities. This role is ideal for a motivated early‑career accounting professional looking to grow in a fast‑paced international business environment while gaining exposure to U.S. accounting practices, sales tax processes, and multi‑entity operations.

Accounting Support:

• Assist with daily transaction entry in Quick Books, including invoices, bills, payments, and expense reports.
• Support accounts payable and receivable processes, including invoice preparation, payment tracking, and collections follow‑ups.
• Help perform bank and credit card reconciliations and identify discrepancies.
• Organize financial documentation and maintain accurate, audit‑ready digital records.
• Assist with sales tax data preparation and provide administrative support for state filings.
• Prepare reports and supporting schedules for the Accounting & Operations Manager and external CPAs.
• Help ensure accounting records are accurate and properly maintained.
• Provide general administrative support to the accounting function as needed.

Operational & Administrative Support:

• Provide direct support to the Accounting & Operations Manager in managing daily priorities, deadlines, and workflows.
• Assist with client onboarding documentation and internal record‑keeping.
• Support banking activities, payment setups, and financial institution communications.
• Help maintain corporate compliance files such as business licenses, annual reports, and registered agent records.
• Assist with the registration and qualification of U.S. entities for international clients (including foreign companies), coordinating documentation and supporting state filings.
• Contribute to improving internal processes and organization.

Customer & Client Support:

• Communicate professionally with clients via phone and email in both Italian and English.
• Assist with administrative and financial inquiries, escalating matters when appropriate.
• Coordinate internally to ensure client requests are handled efficiently and accurately.

• 1–3 years of accounting, bookkeeping, or administrative experience preferred.
• Basic knowledge of accounting principles.
• Familiarity with Quick Books Online is strongly preferred.
• Exposure to sales tax or multi‑state environments is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel.
• Professional fluency in both Italian and English is required, as this role involves direct communication with Italian‑speaking clients.
• Highly reliable, proactive, and eager to learn.
• Comfortable working in a structured but fast‑growing environment.
• Must be legally authorized to work in the U.S. without sponsorship.

• Strong learning opportunity with direct mentorship from senior leadership.
• Exposure to international business operations.
• Clear growth path within a rapidly expanding organization.
• Collaborative and professional work environment.

We are committed to diversity and inclusivity in our hiring practices and workplace culture.