Assistant Commercial Title Coordinator

Assistant Commercial Title Coordinator

Old Republic Title

Hoboken, NJ

The Assistant Commercial Title Coordinator position is responsible for confidential and time‑sensitive material associated with commercial transaction matters. The role relies on experience and judgment to plan and accomplish assignments, ensuring that assigned pre‑closing, closing, and post‑closing activities are fully completed accurately, timely, and legally compliant.

• Support National Commercial transactions as assigned.
• Complete duties for assigned transactions throughout the order life cycle including order entry, confirming searches, and preparing title insurance commitments, pro formas, policies, and other transaction documents.
• Prepare Title Commitments/Title Reports and coordinate with assigned Reader or Underwriter to finalize and amend them.
• Prepare special services reports, building/construction loan reports.
• Retrieve, extract, and upload documents for the Title Commitments/Title Reports.
• Hyperlink attachments in the Title Commitments/Title Reports.
• Ensure that transaction‑specific matters are documented and saved as directed.
• Maintain correspondence with relevant parties, circulate Title Commitments/Title Reports.
• Follow up with vendors on missing searches (taxes, municipals, etc.) and distribute them.
• Address client requests.
• Assist with tracking and resolving customer title comments, underwriting requests, and survey reviews with NCS staff, underwriting counsel, agents, and direct offices.
• Continuously monitor service levels by maintaining close communications with servicing vendors and colleagues to ensure files are ready to close as scheduled.
• Maintain contact lists, project lists for customers, transaction files, and related materials according to NCS standard practices.
• This is an in‑office position in Hoboken, NJ. Ability to work in the office Monday through Friday for a 40‑hour week.
• Regular consistent attendance is required, which may include after‑hour company events. Ability to work overtime as requested and approved by supervisor.
• This position is not eligible for a remote or hybrid schedule.
• All employees will be issued a company laptop and expected to be able to work remotely when office presence is not possible.

• Minimum 3 years as an Assistant Title Coordinator (or similar role) for commercial real estate transactions.
• Experience with multi‑state commercial title projects preferred.
• Knowledge of commercial insurance coverage and real estate terminology preferred.
• Additional experience with or exposure to residential title is a plus.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word and Excel required) and Ram Quest; willingness and ability to learn new software systems.

$28.00 - $34.00

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note:

If you are currently employed by Old Republic Title (or one of its wholly owned affiliated companies), please contact your human resources representative regarding the application process.

Old Republic Title is an Equal Opportunity Employer.