Facilities Coordinator

Front Desk And Facilities Operations Support

We are looking for a dependable detail-oriented individual to support front desk and facilities operations for a contract position in Hoboken, New Jersey. This role is centered on welcoming visitors, guiding guests to meeting spaces, and helping maintain an organized, safe, and well-supported office environment. The ideal candidate brings strong communication skills, comfort with administrative coordination, and the ability to manage multiple daily tasks effectively.

Responsibilities include:

• Welcoming visitors and employees at the front desk, providing a positive first impression, and directing guests to the appropriate rooms or contacts.

• Coordinating routine service requests and following up on building needs involving office equipment, plumbing, lighting, and other facility-related issues.

• Working with outside service providers for cleaning, security, landscaping, and maintenance, while monitoring the quality and timeliness of completed work.

• Maintaining organized records for service agreements, compliance documentation, supply orders, and other facilities-related files.

• Supporting day-to-day office operations by assisting with scheduling, purchasing, expense tracking, and general clerical activities for the facilities team.

• Helping uphold workplace safety standards by assisting with emergency preparedness procedures and monitoring adherence to site policies and regulations.

• Assisting with workspace planning, office reconfigurations, and internal move coordination to support efficient use of the facility.

• Serving as a point of contact for support services such as catering, parking, security access, and other operational needs across the site.

• Tracking inventory levels for workplace and facilities supplies, replenishing stock as needed, and helping avoid shortages of essential items.