Executive Assistant, Legal

Position Summary…

Executive Assistant, Legal

Location:

Hoboken, NJ

Administrative and Executive Support Services are crucial in the day-to-day business of Walmart! The Executive Assistant plays a critical role in supporting legal leadership by managing complex calendars, coordinating meetings, and organizing team-related events with minimal supervision. This position requires effective communication, administrative expertise, and the ability to anticipate needs while prioritizing tasks. The role involves preparing travel arrangements, handling expense reports, and facilitating smooth information flow between stakeholders.

The Executive Assistant contributes to operational efficiency by applying business and team knowledge, maintaining confidentiality, and fostering collaborative relationships to support organizational goals and ensure seamless daily operations.

About the team:
The Enterprise Growth Legal teams that provide strategic counsel and support to Walmart Connect, Sam’s Club MAP, Data Ventures, Walmart+, VIZIO Integration Management Office, and Customer Data & Identity (CDI) focus on advancing high-growth business priorities while mitigating company risks.

• Coordinate and schedule projects, events, and meetings with minimal supervision, ensuring efficient use of resources and timelines.
• Manage complex calendars for leadership and teams, prioritizing appointments and anticipating preparation needs.
• Draft, review, and send clear communications on behalf of leadership, maintaining confidentiality and professionalism.
• Manage meetings, including note taking, editing slide decks and creating broad communications, running conference lines or webinar/video conferences.
• Organize travel arrangements, expense reports, and financial data reconciliation in alignment with company standards.
• Serve as a liaison on-site for associates and guests, providing administrative support and resolving inquiries promptly.
• Collaborate with stakeholders to identify business needs and support continuous process improvements.
• Assist in managing outside counsel spend budgets.
• Balance multiple projects in support of numerous team members both domestic and internationally.

What you’ll bring:

• Proven expertise in calendar management and scheduling with minimal supervision.
• Strong administrative and office support skills, including travel arrangements and expense report processing.
• Proficiency in Microsoft Office and coordinating business-related events and meetings.
• Excellent verbal and written communication abilities to draft and manage leadership correspondence.
• Ability to prioritize requests, manage confidential information, and support leadership effectively.
• Experience collaborating with stakeholders to deliver business solutions and maintain operational efficiency.
• Commitment to integrity, ethics, and upholding company policies and values.
  The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities and qualifications required of employees assigned to this job. The full
  
  Job Description can be made available as part of the hiring process. At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting.
  
  Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and…