Administrative Assistant

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Full time 40 hours Clerical Hoboken, NJ, US

Salary: $60,000.00 Annually

Expect Success at Bridgeway!

We make a difference in people’s lives by supporting their life goals - our employees and the people we serve alike.

We invest in our employees through competitive compensation and benefits, best practice training, and fostering a team-oriented culture that promotes career development. We nurture an environment that values diversity, where inclusivity, equity, and belonging thrive.

At Bridgeway, Everyone Learns and Grows together.

We give you our best, so you can unleash your full potential.

Make a Future at Bridgeway!

Bridgeway values and promotes quality clinical and administrative practices to foster the best outcomes for persons who come to us for behavioral healthcare. We offer a work environment that supports teamwork, creativity, innovation, professional growth and dedication to the work. At Bridgeway, we never stop growing and innovating our vision of behavioral healthcare for the future.

As a Administrative Assistant, you willjoin an evidence-based program and a dynamic team for the opportunity to learn and refine your clinical and engagement skills and accomplish your dream of helping people to make progress on their unique recovery journeys. The work is sometimes challenging and always rewarding by engaging with persons we serve and co-workers as we all learn, grow, and thrive.

Monday-Friday 9:00am-5:00pm

Provide administrative and operational sup port for the BH-CSC, serve as the primary point of contact for coalition partners and project activities.

• Provides comprehensive administrative and operational support for the BH-CSC and grant-funded project activities.
• Serves as a routine point of contact for coalition partners and assists with responding to and routing project-related inquiries to appropriate staff.
• Provides administrative support to the Project Director, Project Coordinator, Project Evaluator, and coalition committees.
• Schedules and coordinates coalition meetings, partner convening’s, work groups, trainings, focus groups, listening sessions, and other project activities.
• Coordinates meeting logistics, including invitations, calendars, meeting space, virtual meeting access, materials, equipment, and participant communications.
• Prepares and distributes meeting agendas, materials, sign-in documentation, and other project information at the direction of project leadership.
• Records and maintains meeting minutes, attendance records, action items, and other required coalition documentation.
• Maintains current coalition partner contact lists, committee membership lists, designated points of contact, and distribution lists.
• Provides administrative support for partner recruitment, outreach, and communication activities.
• Assists with preparation, routing, tracking, filing, and maintenance of MOUs, data-sharing agreements, and other partnership documents.
• Maintains organized electronic and paper project files and supports use of Docu Ware and other approved document-management systems.
• Maintains administrative tracking systems for project deadlines, deliverables, meetings, trainings, partner commitments, and follow-up activities.
• Provides administrative support for the CNRA, including scheduling focus groups, distributing surveys and materials, coordinating stakeholder participation, and organizing project records.
• Provides administrative and…