Senior Associate Athletic Director for Facilities and Operations

Details

Posted: 08-Aug-26

Location: Hoboken, New Jersey

Type: Full-time

Categories

Executive

Executive - Associate Athletics Director

Sector

Collegiate Sports

Required Education

4 Year Degree

The Senior Associate Athletic Director for Facilities and Operations serves as a senior member of the Athletics and Recreation leadership team and provides strategic leadership for athletics facilities, event operations, scheduling, transportation, budget management, game administration, and assigned sport programs.

• Serve as a member of the Athletics and Recreation Senior Administrative Team, contributing to strategic planning, policy development, departmental initiatives, and operational decision-making.
• Assist in the development, implementation, and assessment of departmental goals, policies, procedures, and performance standards.
• Represent Athletics and Recreation on University committees, institutional working groups, and external organizations as assigned.
• Provide leadership, mentorship, and professional development support to coaches and administrative staff.
• Prepare reports, assessments, operational analyses, and presentations for senior leadership.
• Perform additional duties as assigned by the Assistant Vice President and Director of Athletics and Recreation.

• Direct the daily operation, maintenance, scheduling, and long-term development of all Athletics and Recreation facilities.
• Lead facility improvement initiatives, including renovations, capital projects, equipment upgrades, and facility enhancement efforts.
• Collaborate with University Facilities, contractors, and external vendors to coordinate preventive maintenance programs, work orders, and repair projects.
• Monitor facility conditions and operational readiness to ensure safe, functional, and high-quality environments for all users.
• Develop recommendations for capital investments and facility improvements that support departmental growth and strategic priorities.
• Ensure compliance with institutional policies, safety regulations, accessibility requirements, and risk management standards.

• Assist in the development, oversight, and administration of operating budgets for facilities, transportation, game operations, equipment, and assigned functional areas.
• Monitor expenditures and financial performance, ensuring responsible stewardship of departmental resources and alignment with strategic priorities.
• Prepare budget projections, financial analyses, and operational reports.
• Manage purchasing, procurement, and vendor selection processes.
• Negotiate and oversee contracts, service agreements, and vendor relationships.
• Identify operational efficiencies, cost savings, and resource optimization opportunities.
• Collaborate on annual budget planning, capital project funding, and long‑range financial planning.
• Evaluate facility, equipment, and operational needs and make capital recommendations.
• Ensure compliance with institutional financial policies and internal controls.

• Oversee the scheduling and coordination of all Athletics and Recreation facilities for varsity athletics, recreation programs, camps, clinics, institutional events, and external rentals.
• Manage facility utilization and scheduling priorities to maximize efficiency while minimizing conflicts.
• Serve as the primary liaison regarding scheduling and event logistics.
• Develop and implement procedures that enhance event execution, customer service, and facility utilization.
• Ensure proper staffing and coverage for all external rentals.

• Direct all aspects of departmental transportation and travel planning.
• Coordinate transportation schedules for team travel, recruiting activities, and departmental initiatives.
• Manage transportation vendor relationships.
• Administer the transportation budget, including forecasting, expense tracking, contract oversight, and cost‑control initiatives.
• Develop travel‑related policies, emergency procedures, and contingency plans.

• Serve as the primary administrator on duty for home…