Senior Project Accountant

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The Plote Family of Companies is a fine example of the American dream realized through over 60 years of hard work, sacrifice, and a deep understanding of the value of focused individual effort, performed in concert, to achieve the goal of entrepreneurial success. At Plote we bring expertise, quality, depth of resources, and cutting‑edge equipment and technology together to deliver exceptional services in excavation, aggregates, asphalt paving, concrete paving, civil heavy engineering, sustainable materials, commercial development, environmental services, and snow removal.

The Senior Project Accountant is responsible for processing contract and subcontract pay estimates to support timely and accurate revenue recognition and cost distribution. This role ensures job costs are properly allocated, subcontractor payments are processed, and project billing complies with owner requirements. The Senior Project Accountant works closely with Project Managers, internal accounting staff, and external stakeholders to support the financial administration of construction projects from start to finish.

• Review and process monthly job cost allocations in Viewpoint based on input from Project Managers. Administer joint venture billings and revenue splits through supplemental spreadsheets and coordinate submission of JV cash sheets to Treasury. Generate Tollway SBE
  2114 minority utilization reports and utilize required owner‑facing systems for billing.
• Collaborate with Project Managers to review billing packages. Ensure accurate identification of split cost/revenue items and confirm the inclusion of T&M billings to the contract.
• Process changes orders in Viewpoint by reviewing and updating bid item entries, units of measure, and cost information. Resolve data integration issues related to subcontractor entries, including manual corrections when needed.
• Prepare billing and compliance documentation for both public and private projects, including AIA forms, sworn statements, lien waivers, MBE/DBE reports, and municipal vouchers, such as those required by the City of Chicago.
• Coordinate closely with project teams to ensure timely billing, cost tracking, and reporting. Provide accounting support throughout the project lifecycle, including close‑out procedures.
• Prepare seasonal snow billings.
• Monitor IDOT systems for estimate and payment updates.
• Support subcontractor final quantity reconciliation.
• Prepare weekly cash receipts reports and subcontractor pay requests.
• Maintain the held check list and assist with cash flow tracking.
• Assist with audit preparation and reporting, including Schedule 5A documentation.
• Coordinate Project Accountants teamwork flow and responsibilities.
• Represent Project Accounting in cross‑functional team meetings with accounting, project management, EVP Operations.
• Perform all other duties and tasks as assigned.

• Minimum 5 years of experience in construction project accounting.
• Regular interaction with Project Managers, Senior Management, General Superintendents, Corporate Accounting, Payroll, and Treasury departments.

• Experience using Viewpoint (Vista) or similar construction accounting software.
• Bachelor’s degree in accounting, Finance, or a related field.

• Consistent application of analytical and problem‑solving skills to address job cost discrepancies, billing issues, and compliance requirements.
• Resolving data mismatches, coordinating with project personnel of varying experience levels, and prioritizing workload to meet strict deadlines.
• Independently researching financial records to resolve issues when necessary.
• Construction job cost accounting principles and practices.
• Proficiency with Microsoft Office Suite and Outlook.
• Ability to manage responsibilities across multiple projects.
• Strong written and verbal communication skills. Frequent communication with clients, subcontractors, vendors, and agency representatives to ensure accuracy in billing, payment…