Payroll Manager

Plote Family of Companies is a fine example of the American dream realized through over 60 years of hard work, sacrifice, and a deep understanding of the value of focused individual effort, performed in concert, to achieve the goal of entrepreneurial success. At Plote we bring expertise, quality, depth of resources, and cutting‑edge equipment and technology together to deliver exceptional services in excavation, aggregates, asphalt paving, concrete paving, civil heavy engineering, sustainable materials, commercial development, environmental services, and snow removal.

The Payroll Manager is responsible for accurate and timely payroll processing, reconciliation, and payroll reporting.

• Manage end‑to‑end payroll processing for multiple companies that use non‑union and union employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Prepare and analyze payroll‑related and other regulatory reports as required.
• Support year‑end processes, including W‑2’s and annual audits.
• Maintain strict confidentiality of payroll and employee data.
• Manage payroll adjustments, reversals, retro pay, gross‑ups, garnishments, and special pay scenarios.
• Oversee review of payroll registers and ensure accurate payroll distribution.
• Prepare, review, and submit union reports and payment requests for various Chicagoland unions.
• Create and maintain written procedures for all payroll department functions.
• Contribute to and/or lead other department‑specific and cross‑functional initiatives.
• Prepare all federal and state tax compliance forms, such as Fed‑941, IL‑941, 940, IL unemployment, W‑3, W‑2s, MSHA, and other required filings for multiple companies.
• Stay abreast of changing laws and best practices to inform process improvement and maintenance of system integration, technology, and legal compliance.
• Establish and maintain a centric payroll operation that includes development of self‑service resources, proactive communication, and prompt response to employee questions and requests.
• Develop training and coaching programs for employees, cultivate a culture of customer service, and build relationships.
• Collaborate closely with finance, HR, and Operations departments to ensure accurate payroll data, resolve discrepancies, and support company‑wide payroll initiatives.
• Monitor and analyze payroll metrics to identify trends, risks, and opportunities for improvement.
• Perform all other duties and tasks assigned.

• Associate’s degree in accounting, Finance, Human Resources, or related field, or 7+ years equivalent payroll experience
• 3‑5 years of Payroll experience in a high‑volume union environment.
• Proficient with Microsoft Office products, i.e., excel, word, outlook.
• Handling confidential information with discretion.
• Job costing

• Bachelor’s degree in accounting, Finance, Human Resources, or related field.
• 3+ years in a supervisory or leadership role.
• CPP Certification
• Payroll processes and procedures within a Construction environment.
• Viewpoint software.

• Strong leadership skills with the ability to train, mentor, and develop payroll staff.
• Ability to manage and prioritize multiple payroll cycles and competing deadlines in a fast‑paced environment.
• Demonstrated ability to interpret and apply federal, state, and local payroll laws and union contract requirements.
• Experience improving payroll processes, implementing controls, and driving operational efficiency.
• Strong communication skills with the ability to explain complex payroll concepts to non‑payroll audiences.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience working with LCPTracker, IDOL Certified Payroll, WH‑347 forms, and prevailing wage forms.
• Strong attention to detail with accuracy as a top priority.
• Organizational skills are a must.
• Ability to analyze payroll data, identify trends, and develop recommendations for continuous improvement.
• Strong customer‑service mindset with the ability to support employees and leadership at all levels.
• Ability to lead payroll audits, resolve discrepancies, and…