Billing Specialist

Woodmeister is a high-end residential builder and millwork company providing fine-quality renovations, custom cabinetry, architectural woodworking, and new home construction for discerning clientele. Family-run and operated for over 40 years, we have become world-renowned for our expert craftmanship, artistry, technique, and service.

We are currently seeking an accomplished Project Billing Specialist to join our Contract Billing Team! Our Project Billing Specialist will be responsible for the timely and accurate billing for a portfolio of Woodmeister projects. This position manages the computer entry of billing, change requests and budget entry.

• Focus on timeliness and accuracy of all billing, making sure all contracts are billed monthly and costs are posted to the appropriate codes for contracts.
• Review assigned contracts, understand contract items, identify billing opportunities through job cost evaluation conducted with Project Managers monthly.
• Review project activity with Project Managers to understand progress, status of work performed, expected completion dates, change request opportunities, mis-posted costs. etc.
• Thoroughly review project activity with PMs to decipher any changes to original specifications, make sure all work performed is documented and appropriately billed.
• Create project billing in the company software system, to capture all subsequent project activity and bill initial deposit according to contract terms specified.
• Compare budgets provided to the terms of the contracts to ensure accuracy. Address any discrepancies with Project Manager.
• Monitor receivables and notify project team of any short payments and/or past due invoices.
• Preparation of change requests, submit to client once approved by Project Manager.

• Education and experience equivalent to associate’s degree in business or accounting.
• At least 2 years of experience working in a financial/billing environment desired.
• Understanding of basic accounting principles.
• Experience in billing for the Construction Industry preferred
• Understanding of AIA billing preferred
• Excellent analytical skills with a high degree of attention to detail.
• Excellent organizational skills, able to maintain multiple priorities and follow through.
• Ability to work independently, in some cases working remotely, and with teams.
• Ability to focus and perform in a high activity environment.
• Intermediate to expert computer skills (Microsoft Office) and ability to learn new, complex software systems.
• Effective communicator, able to influence others through good written/verbal communication.
• High-level math skills with excellent analytical and problem solving abilities.

Woodmeister Master Builders is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Opportunities for advancement
• Paid time off
• Parental leave
• Referral program
• Vision insurance
• Work from home