Court Administrative Specialist

Judicial Assistant II

Performs a variety of routine administrative and clerical duties pertaining to justice court proceedings. Hourly hiring range $23.81 – $28.57 per hour.

• Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
• Maintains liaison and communications with agencies associated with the criminal justice system, such as police department warrant divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation, and county offices.
• Research source documents for relevant data to produce legal papers and court documents.
• Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
• Performs various in‑court duties under close supervision.
• Makes minute entries.
• Cash handling duties, including receipting of cash, giving change, and creating trust accounts.
• Opens and closes the court as required.
• Administers oath to witnesses and jurors.
• Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
• Receives and dockets notices of appeal.
• Balances, verifies, and prepares daily deposits; types or prepares a variety of court records, including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
• Performs clerical tasks; receives logs and files incoming citations and complaints; maintains cross‑reference recovery system; opens mail, sorts and processes; determines fines based on fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.
• Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing.
• Receives telephone calls and refers to the appropriate person; answers questions about trial or hearing schedules, and assists the public in resolving questions regarding various civil and criminal processes and papers; provides information about court procedures and schedules; sets appointments.
• Prepares arrest and bench warrants; types warrant information, order to show cause, failure to appear and refers to Judge for signature; sends copy to law enforcement; notifies county or other jurisdiction if someone is arrested; enters case information into the computer; maintains tickler files to monitor when payments are due, end of six‑month probation, etc.
• Creates Webex links for court calendars.
• Receives and logs emails from agencies and defendants, then processes and forwards as needed.
• Performs other duties as assigned or required.

• High School diploma or equivalent with academic background in general office practices; five (5) or more years of court clerk experience providing exposure to routine administrative and clerical duties and responsibilities, or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.

• Must possess and maintain a valid Utah State driver’s license with periodic verifications by the City.
• Must pass random background checks to maintain UCJIS access.
• Must comply with continuing education requirements.

• Ability to type 45 wpm.
• Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette. Extensive skill in word processing and computer programs such as CORIS, Workspace, and UCJIS.
• Ability to create and maintain accurate records and follow record retention schedules; ability to communicate effectively both orally and in writing; ability to use independent judgment; ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public; ability to follow written and oral instructions; ability to maintain professionalism…