Pupil Accounting Auditor

Pupil Accounting Auditor

Ottawa Area ISD Interim Central Office
- Holland, Michigan

• Job : 5840402
• Final date to receive applications: Aug 03, 2026 11:59 PM (Eastern Standard Time)
• Posted: Jul 20, 2026 4:00 AM (UTC)
• Starting Date: Oct 5, 2026

As required by state law, the Pupil Accounting Auditor is responsible for the audit and certification of state aid membership claims of local education agencies (LEAs) and public school academies (PSAs) within the Ottawa Area Intermediate School District. The auditor ensures compliance of assigned districts within applicable state law, administrative rule, and state agency guidance.

• Perform an initial review of LEA/PSA planned days and clock hours of instruction prior to the start of the school year. Provide LEA/PSA with an Auditor Review Form indicating the plan complies with state minimum days and clock hour requirements or noting any shortfalls. Ensure any state-approved waivers impacting the district's state aid for the current school year are on file.
• Receive LEA/PSA requests for exit code changes. Review requests and approve/deny based on documentation submitted. Conduct an audit of pupil exit codes reported on active cohorts. Submit approved exit code changes and certify audit completion in the Graduation and Dropout application.
• Schedule fall field audits based on consortium audit rotation schedule. Communicate field audit schedule to assigned LEAs/PSAs.
• Provide ongoing consultation and support to assigned LEAs/PSAs for the primary auditing tasks.
• Review district audit submissions ensuring all required documentation has been received. Conduct pupil membership desk audit. Interact with assigned district staff to obtain additional documentation or information, as needed, throughout the desk and field audit processes.
• Post audit adjustments in the MSDS audit application. Prepare FTE reconciliation summary, audit form, and audit narrative report for supervisory review before certifying audit to MDE and providing final reports to assigned LEAs/PSAs.
• Complete a final audit of instructional days and hours, and district daily attendance rates at the conclusion of the school year and certify LEA/PSA compliance or non-compliance in the Days & Clock Hours application.
• Maintain strict confidentiality of all student-identifying data and maintain records and files in accordance with record retention policies for Michigan public schools.
• Participate in continuing education to stay current with applicable laws, rules, state agency guidance, and best practices.
• Other duties as assigned.

• Associate’s degree in business, accounting, information technology, or related field required.
• Bachelor’s degree in business, accounting, information technology, or related field preferred.
• 3-5 years of experience auditing or school-district based experience preferred.

• Proficiency within Microsoft Excel.
• Knowledge of auditing principles, financial or compliance review practices, and recordkeeping procedures.
• Ability to interpret, apply, and communicate complex state laws, administrative rules, policies, and guidance related to pupil membership and school finance.
• Exceptional attention to detail and accuracy while managing large volumes of documentation and data.
• Strong written and verbal communication skills with the ability to clearly explain audit findings, compliance requirements, and corrective actions to a variety of stakeholders.
• Strong customer service and interpersonal skills, with the ability to establish and maintain positive working relationships with district personnel, colleagues, and state agency representatives.

• Ability to remain stationary for extended periods while reviewing records, analyzing data, and completing reports.
• Ability to occasionally lift, carry, move, or transport office materials and equipment weighing up to 20 pounds with or without mechanical assistance.
• Ability to travel independently to assigned LEAs/PSAs and other meeting locations throughout the OAISD service area.
• Work is performed primarily in an office and within school district…