Administrative Assistant - Quality Dept

Administrative Assistant-Quality Department - Holland, Michigan

Purpose of the Administrative Assistant-Quality Department position: The Quality Administrative Assistant is responsible for the Quality Lab filing systems, assisting in special projects and general office duties for the department by performing the following duties:

• Maintains and improves current system of record retention and filing
• Creates customer related documents and letters, as well as internal production support and QC documentation
• Records, tracks, and reports on critical quality indicators
• Assist in the development of computer capability in the QC Lab
• Copies data and compiles records and reports
• Tabulates and posts data in record books
• Operates computer terminal to input and retrieve data
• Performs all duties and operates machinery and equipment according to MIOSHA standards and company procedures using required safety equipment (gloves, sleeves, ear plugs, etc.)
• Punctual and regular attendance is required
• Able and willing to work any shift assigned
• Maintains a high level of confidentiality in all duties
• Keeps work areas clean and orderly
• Participates in continuous improvement activities
• Assumes other duties as directed by supervisor

• High School Diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education or experience

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Basic Skills:
  
  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

• Ability to adhere to all company policies and procedures in a professional and consistent manner. Able to apply common sense understanding and use appropriate judgment in routine business situations with supervisor, co-workers, and customers.

Ability to work with the following software packages or programs:

• Microsoft Office at an intermediate level
• Microsoft Project at a beginning level
• Effective email and electronic communication skills are required

Ability to work with the following database program and/or hardware:

• MQ1 database at a basic level
• QAD database at an intermediate level

A successful candidate will be subject to a background check and must receive satisfactory results of the same, as a condition of joining the team.

By applying for this role, you confirm that all information submitted is accurate and complete. You further acknowledge that providing false or fraudulent information during the application process is cause for denial of an offer, revocation of any existing offer, or other adverse action, up to and including termination after the start of your commencement of work.