Administrative Assistant

Position Summary:

Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complexandconfidential administrative support duties.

We’rea fast-growing manufacturing startup driven by a simple but powerful belief:innovation thrives when people and processes work in harmony. Our products are reshaping themarineindustry, butit’sour people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude—because in a startup, every role is mission-critical.

• Serve as the primary administrative support for HR and Operations leadership with a wide arrayofclericalrequests
• Assist HR with onboarding new hires, employee data management(both confidential andnon-confidential),and regularly scheduled auditing
• Coordinate cross-departmental communications (inc.Weekly Newsletter), ensuringtimelyfollow-ups and clear action items
• Support operational projects as requested(could includeassistancewith vendor coordination,inventory tracking/entries,and process documentation)
• Assistwithreporting,presentations and data summaries for leadership meetings
• Assistwithplanning and executing company events, training sessions, and team building activities

• Candidates must have U.S. Citizenship
• High School Diploma required-bachelor’s degree preferred
• 2+ years ofpreviousexperience supporting staff and executives required
• Strong technology skillset.
  
  Proficiency with MS Outlook & Teams. Experience with SharePoint would be preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
• Professionaldemeanorwith excellent written and verbal communication skills
• A proactive mindset – you anticipate needs before they arise
• Comfortable working with confidential information and handling it with discretion