Registrar's Office - Assistant Registrar

Position Information Position Title

Registrar's Office - Assistant Registrar

Administrative Full Time (.75-1.0 FTE)

Registrars Office

The Assistant Registrar is responsible for supporting the work ofthe Registrar, oversees the registration processes for the firstyear, serves as a bridge between the Registrar’s Office and Academic Advising, and supports students at-risk academically. This position helps students in their transition to college life and supports them through degree completion. This position is 1.0 FTE(40 hours per week) and is in-person.

• Assistant to the Registrar
  • Assist in managing written communication. Draft, proof, andedit correspondence.
  • Maintain effective relationships and communications with departments across campus.
  • Assist in guiding and orchestrating various aspects of commitments and deliverables including policies, strategic issuesand initiatives.
  • Organize internal and external meetings including logistical details and material/presentation preparation.
  • Work independently with a high degree of autonomy.
  • Provide special project leadership and support as needed.
• Registration:
  • Supervise and implement freshmen registration, including data management and interacting with students and families.
  • In collaboration with academic departments, provide courserecommendations to first year students.
  • Present to FYS classes prior to registration to train them on Degree Works, the general education curriculum, and registration information.
  • Develop content and communication for all students regarding registration.
  • Register, communicate, and serve as the academic advisor offreshmen starting the spring semester.
  • Assist with the transfer student registration process,including, but not limited to credit evaluation and articulation,advising and registration support, and transitioning to Hope College.
• Regularly meet with the Director of Advising to collaborate oninitiatives and to provide foundational training to faculty, staff,and students on the curriculum and systems needed to support students for a clear path to degree completion within theregulations of the academic program.
• Co‑lead the First Year Transitions Team to oversee the communication plan to incoming students and overall experiencetransition to college.
• Serve as an academic coach to students on Academic Programthrough the Academic Improvement and Resilience ( AIR )Program.
• Collaborate with the Success Student Success Data and Systems Manager to coordinate communication to freshmen.
• Help maintain data in our Student Information System ( SIS ),Banner, that supports ancillary systems used on campus.
• Maintain and update the How to Declare a Major website and inform freshmen of the major declaration process in the springof their freshmen year.
• Serve as back up support maintaining our degree audit system,Degree Works.
• All other duties as assigned by the supervisor.

• Bachelor is required. Master is preferred.
• Two (2) years’ experience in a position directly related to theduties and responsibilities specified.
• Advising and registration experience.
• Familiarity with advising and registration systems. Banner and Degree Works preferred.
• Direct experience engaging and serving diverse communities and individuals from diverse backgrounds.
• Ability to deal with students and with student issues withsensitivity and compassion.
• Ability to work under time constraints.
• Be highly self-motivated.
• Be highly organized and detail-orientated.
• Have strong interpersonal skills, with a collaborative mindset.

This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as acomputers, printers, copy machines;
Occasionally involves moving items over 10 pounds; frequently will move between different offices/work spaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

All offers of employment are contingent upon a background check.

Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.