Event Set Up Lead

Under the general direction of the Programs Coordinator and Special Events Specialist, assist with preparing event and programs structures for events. (ex. Celebration Pavilion, Gazebo, Bride’s Room, and Groom’s Room.)

• Primary responsibility for setup and takedown for weddings and events held at Windmill Island Gardens alongside additional programs and event staff. Transports, cleans, and sets up necessary furniture.
• Provides general upkeep of event structures including cleaning inside and outside spaces, and executing light maintenance such as floor scrubbing and power washing.
• Attends and supervises programs, weddings, receptions and facility rental events, serves as a representative of Windmill Island Gardens and ensures that programs and events run smoothly.
• Assist Programs Coordinator in program preparations and execution. Responds to event concerns and questions from clients, with help from Windmill Island Gardens Manager, Programs Coordinator, and Event Specialist if needed.
• Performs other duties as assigned.

• Knowledge of, or ability to learn, operation of maintenance equipment including gators, floor cleaners, leaf blowers, manual tools, and trucks/trailers.
• Interpersonal skills necessary to effectively work with a diverse group of visitors and coworkers. Ability to communicate and work productively with Windmill Island Gardens staff and visitors.
• Two years of experience in assisting with event coordination for programs, weddings, receptions, and facility rental events is preferred.
• Mental ability to handle pressures related to managing multiple tasks.
• Physical ability to lift/push/pull/transport materials and equipment up to 50 pounds.

• Work includes outside working conditions with exposure to hot weather or cold weather conditions.
• Evening and/or weekend work frequently required.