Accounts Payable Specialist

Salary : $51,521.71 - $57,773.88 Annually
Location : Town Hall, NC
Job Type: Full Time
Department: Finance
Opening Date: 01/29/2026
Closing Date: Continuous
FLSA: Non-Exempt

The Town of Holly Springs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


** This position is located in Holly Springs, N.C.**
POSITION SUMMARY
Due to an upcoming retirement, The Town of Holly Springs is searching for an Accounts Payable Specialist to serve in the Finance department. The Accounts Payable Specialist is responsible for coordinating and overseeing the Town's accounts payable functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and vendor records. This role also provides training and support to other departments, assists with audits and financial reporting, and serves as backup for payroll when needed.

SUPERVISORY RELATIONSHIPS
Reports to the Accounting and Finance Manager. Works independently with general guidance from the Accounting and Finance Manager to ensure coordination of objectives and priorities of the department. Incumbent has no supervisory responsibilities.

The work schedule is business hours with occasional evenings and weekends. The starting annual salary range is approximately $51,521.71-$57,773.88
-depending on qualifications (Grade

F).

ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
1.Coordinate the compilation, verification, coding, processing, and payment of Accounts Payable invoices, ensuring compliance with laws, policies, and general ledger requirements.
2.Provide training and support to Town departments regarding accounts payable processes.
3.Ensure timely and accurate payments in accordance with Town policies and procedures.
4.Maintain and properly file all financial and accounting records related to accounts payable.
5.Assist with the processing of purchase orders as needed.
6.Maintain accurate vendor files, including contact information, banking details, and W-9 tax documents.
7.Receive and route invoices and account statements to departments and directors for approval and batching.
8.Verify the accuracy of account codes to ensure proper budget assignment.
9.Oversee posting, balancing, and reconciliation of invoices and accounts payable data
10.Enter journal entries related to accounts payable; ensure proper internal controls and compliance with established policies.
11.Verify all vendor invoices against payment registers and resolve discrepancies in accordance with procedures.
12.Prepare, issue, and distribute payments by check or electronic transfer.
13.Responsible for voiding, stop payments, and reissuance of vendor payments per policy and daily banking exceptions.
14.Communicate professionally with vendors to address invoice inquiries, discrepancies, and payment details.
15.Enter expenditure data into the financial accounting system.
16.Process, verify, reconcile and record all Town purchasing card transactions in a timely manner.
17.Maintain records for monthly sales and use tax reporting and annual sales tax refund reporting and prepare related sales tax returns.
18.Complete monthly accounts payable reconciliations.
19.Attend trainings, seminars, and meetings to stay current on local government accounting practices and relevant laws.
20.Accurately process annual Federal 1099 tax forms.
21.Research information and prepare annual unclaimed property reporting.
22.Assist with month-end and year-end closing processes.
23.Provide supporting documentation for internal and external audits.
24.Work with management and team on continuous team process improvement.
25.Performs special projects, including compiling results and recommendations when required.
26.Provide backup support to Payroll Specialist as needed and support other department personnel as assigned.
27.Perform other related duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of accounting, budgeting, and auditing principles (including GASB rules and GAAP standards) and methods in their application to a government accounting system.
Knowledge of governmental accounting and auditing methods, procedures, and financial practices.
Knowledge of Town programs, funding sources, and specific regulations governing expenditures and revenues.
Knowledge of the Town and Department's operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
Skill in analyzing complex administrative information and issues,…