Office Administrator; Holly Springs, NC

Job Title: Office Administrator
Location: Holly Springs, NC (On-site)
Employment Type: Full-Time
Pay Range: $16 – $20 per hour (Based on experience)
Schedule: Monday – Friday, 8:30 AM – 5:00 PM
Benefits Eligibility: Full benefits available after 90 days

About the Role:
Black Sheep Construction is seeking a detail-oriented, professional, and motivated Office Manager
Administrator to join our growing team. This position is ideal for someone who enjoys working
in a fast-paced environment, can juggle multiple responsibilities, and thrives on keeping
operations running smoothly.
As the Office Administrator, you’ll play a vital role in supporting our daily operations, assisting
various departments, and helping maintain accurate data, records, and documents.

Key Responsibilities:
Administrative & Clerical Duties

• Answering and directing phone calls professionally

• Greet visitors and clients at the front desk

• Managing incoming and outgoing mail (postal and email)

• Ordering and maintaining office supplies

• Filing physical and digital documents

• Scheduling and coordinating meetings, appointments, and calendars

• Preparing meeting agendas and taking minutes

• Handling basic office upkeep (e.g., organizing/ cleaning common areas)
Data Entry & Recordkeeping

• Entering data into spreadsheets, databases, or CRM systems

• Maintaining accurate and up-to-date records (e.g., client info, employee data, inventory, etc.)

• Verifying data for accuracy and correcting errors

• Scanning, uploading, and organizing electronic documents

• Assisting with report generation (pulling data, formatting spreadsheets)
Departmental Support

• Assisting accounting or project teams with data or invoice entry

• Creating and distributing internal communications or memos

• Assisting HR with onboarding paperwork and employee file maintenance

• Preparing and mailing out client contracts, estimates, or other documentation
Basic Bookkeeping & Billing Support

• Recording transactions or receipts

• Creating and sending invoices or purchase orders

• Assisting management in tracking and reconciling vendor bills and customer payments

• Following up on unpaid invoices or missing documentation
What We’re Looking For:

• Strong organizational skills and attention to detail

• Excellent written and verbal communication

• Ability to multitask and manage time independently

• Professional, friendly demeanor in person and on the phone

• Comfortable with technology, spreadsheets, and databases

• Discretion with confidential business and employee information
Preferred Qualifications:

• 1–3 years of experience in an administrative, clerical, or office support role

• Familiarity with Google Workspace, Microsoft Office, and/or CRM systems

• Experience with basic bookkeeping or invoice tracking is a plus
Perks & Benefits:

• Company culture rooted in integrity, accountability, and teamwork

• Growth potential within a dynamic construction company

• Paid holidays and PTO

• Benefits (health, dental, vision) available after 90 days

• Company events and casual office environment
Ready to join a team where your work truly matters?
Apply today and grow your career with Black Sheep Construction!