Administrative Assistant III

Do you want to work with a company that tackles fascinating problems and find solutions to complex challenges? Seqirus has an exciting opportunity to join our expanding team in Holly Springs, NC. With an advanced manufacturing facility and expertise in influenza science we are one of the world leaders in the production of the influenza vaccine. We operate as one integrated global company, drawing together expert staff from different countries to collaborate.

Together, we’re working on the front line to protect communities from seasonal influenza and global pandemic threats. When you join Seqirus, you join a team dedicated to making a difference in people's lives. It’s a feeling of possibility, creativity, and purpose that inspires us every day.

The Administrative Assistant III provides a variety of standard and advanced administrative functions to a Functional and/or Site Leadership Team member(s) and their departments.

• Compose, format, and handle confidential and non-routine documents, correspondence, and executive-level presentations.
• Establish and maintain complex filing systems, databases, and spreadsheets.
• Photocopy, collate, and distribute documents; sort mail, determine priority, and respond to inquiries appropriately.

• Manage calendars via Microsoft Outlook and coordinate extensive domestic and international travel arrangements, including itineraries.
• Coordinate all logistics for on-site and off-site conferences, meetings, and events, including catering, hotel accommodations, travel, and agendas.

• Support hiring by scheduling interviews, arranging candidate travel, and processing manual expense reports.
• Coordinate new hire onboarding (IT, phone setup, business cards, desk space) and offboarding (collection and return of company property).

• Maintain departmental supplies, equipment, and facility lockers (combinations, assignments, annual cleanouts).
• Maintain and update departmental organizational charts and contact lists.
• Screen and redirect telephone calls, host visitors, process expense reports via online systems, and provide backup support to other administrative assistants.
• Handle all confidential material with discretion.

• Minimum 4 years’ supporting management in an office environment; experience supporting multiple managers simultaneously preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment (copiers, fax, telephone/web conferencing).
• Proactive, flexible, and strong multitasker with excellent interpersonal, written, and verbal communication skills.
• Strong attention to detail with the ability to maintain strict confidentiality.
• Availability for overtime and off-hours as required.
• Must be onsite 5 days per week

• Minimum:
  High school diploma.
• Preferred:
  Secretarial/business school certificate and/or A.S. or B.S. degree.