Purchasing Bid Agent Job Holly Springs area,North Carolina USA,Supply Chain/Logistics

POSITION SUMMARY

The Town of Holly Springs is searching for a Purchasing Agent to serve in the Finance department. This position administers the Town's formal and informal procurement processes to support the acquisition of goods, services, and construction. Ensures compliance with applicable procurement requirements, provides guidance to departments, and supports Procurement Division operations.

SUPERVISORY RELATIONSHIPS

Reports to the Purchasing Manager. Works independently with general guidance from the Purchasing Manager to ensure coordination of objectives and priorities of the department. Incumbent has no supervisory responsibilities.

The work schedule is business hours with occasional evenings and weekends.

The starting annual salary is $59,289.31 (Grade H).

ESSENTIAL FUNCTIONS

Ensures procurements administered through the Purchasing Division comply with Town purchasing policies and procedures, North Carolina procurement statutes, and applicable federal and state grant requirements.

Coordinates and administers the Town's formal and informal procurement processes in compliance with Town purchasing policies and applicable procurement regulations in Federal Code or North Carolina General Statutes.

Conducts public bid openings; receives, reviews, and evaluates solicitation responses for compliance with applicable requirements; facilitates evaluation processes and award recommendations.

Prepares, issues, and administers the full competitive procurement process, including informal quotations, Invitations to Bid (ITBs), Requests for Bids (RFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), addenda, meeting documentation, public bid openings, evaluation and analysis of responses and costs, award recommendations, and coordination of multi-departmental procurements.

Provides procurement support for contract development and execution activities, including verifying procurement compliance, advising departments on procurement methods and available contracting vehicles, providing procurement-related information for legal review, assisting with procurement documentation needed for contract development and review.

Works collaboratively with departments to develop procurement strategies, specifications, scopes of work, solicitation schedules, and evaluation criteria for the acquisition of goods, services, and construction.

Coordinates multi-departmental and complex procurements to ensure consistency, efficiency, and compliance throughout the procurement process.

Reviews requisitions to verify completeness, accuracy, and adherence with procurement policies and procedures prior to purchase order issuance.

Serves as backup to the Purchasing Agent position, including performing assigned purchasing and procurement functions during periods of absence or increased workload. Backup duties may include administration of centralized procurement accounts, management of vehicle title records, assistance with the disposition of surplus property, and other duties as assigned.

Conducts market research and analyzes procurement trends, vendor capabilities, pricing structures, and market conditions to support effective purchasing strategies and procurement decisions.

Provides guidance and technical assistance to departments regarding procurement methods and procedures, statutory requirements, and public solicitation processes.

Purchases high-volume supplies, equipment, materials, and services; determines the most appropriate method of procurement; coordinates the procurement process.

Ensures compliance with purchasing policies and procedures.

Assists in the development, implementation, training, and revision of purchasing policies, procedures, standard operating procedures, and procurement-related forms and documents.

Maintains procurement records and documentation in accordance with division procedures based on record retention requirements and audit standards.

Performs other duties as assigned.

KNOWLEDGE

SKILLS AND ABILITIES

Thorough knowledge of public procurement principles, practices, competitive solicitation methods, contract development and administration, inventory control, and purchasing best practices.
Knowledge of applicable North Carolina General Statutes, federal procurement regulations, grant requirements, local purchasing policies, record retention requirements, audit standards, and ethical standard governing public procurement.
Knowledge of procurement methods, including informal quotations, formal bidding, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), cooperative purchasing, and other authorized procurement vehicles.
Knowledge of accounting, budgeting, auditing principles (GAAP and GASB), fiscal management, project management, and government accounting systems.
Knowledge of Town and departmental operations, policies, procedures, and applicable federal, state, and local laws and regulations.
Knowledge of current office practices, computer software, ERP systems,…