Accounting Administrator

Accounting Administrator

We are looking for an Accounting Administrator to support day-to-day accounting operations for a growing team in Miramar, Florida. This contract to permanent position offers a flexible part-time schedule of approximately 20 to 24 hours per week, with an expectation that the selected schedule remains consistent. The role is well suited for someone who is comfortable managing transactional accounting tasks, maintaining accurate records, and communicating effectively with vendors and customers.

Training will be provided on the company's internal accounting software, making this a strong opportunity for a detail-oriented accounting specialist with experience in AP, AR, and invoice processing.

Responsibilities:

• Manage daily entry of trade and non-trade payables, ensuring invoices are recorded accurately and in a timely manner.
• Record incoming check payments, complete remote bank deposits, and maintain organized documentation for all cash receipts.
• Monitor open receiving records and vendor invoices to identify items billed before parts are received and follow up as needed.
• Support accounts receivable collection efforts through regular written outreach and participation in scheduled collection review meetings.
• Retrieve and organize repair-related invoices, freight charges, and inspection fee documentation tied to consignment materials.
• Prepare weekly payment support by matching checks to vendor invoices, marking processed invoices, and coordinating outgoing mailings.
• Maintain orderly filing and archival records, including paid invoice storage and annual preparation of archive labels and non-trade invoice files.
• Update online inventory postings and follow up on outstanding proformas on a recurring basis.
• Assist with vendor and customer documentation requests, including resale tax certificates, bank references, trade references, and occasional support for sales, quality, or credit card processing needs.