Event Coordinator, Administrative​/Clerical

Description We are looking for a detail-oriented Event Coordinator to support daily meeting and event operations across multiple conference spaces in Miramar, Florida. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced, hospitality-focused environment and can balance scheduling, room readiness, and on-site coordination with professionalism.

The right candidate will bring strong communication, sound judgment, and the ability to adapt quickly when priorities or space needs change.

Responsibilities:

- Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook.

- Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details.

- Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive.

- Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements.

- Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings.

- Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption.

- Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately.

- Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions. Requirements - Proficiency with Microsoft Office, including Outlook for calendar coordination and meeting scheduling.

- Strong organizational skills with the ability to manage multiple priorities and deadlines throughout the day.

- Effective verbal and written communication skills for working with employees, guests, and internal support teams.

- Comfort working in a busy onsite environment where plans may shift quickly and problem-solving is essential.

- Ability to perform physical tasks such as walking, standing, bending, reaching, and moving tables, chairs, or other furnishings.

- Capability to lift, push, pull, or carry items weighing up to 56 pounds as part of room setup and reconfiguration duties.

- Prior hospitality or event support experience is preferred, though not required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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