Data Entry Clerk - Palm Gardens

We are seeking highly motivated individuals to join our Clerk family located near downtown Palm Beach Gardens!

We provide comprehensive on-the-job training!

The Clerk of the Circuit Court & Comptroller’s Office is seeking motivated, service-oriented individual to join our North County team as a Data Entry Clerk. This role offers the opportunity to contribute to essential public services while gaining valuable experience in a fast-paced, mission-driven environment.

As a Data Entry Clerk, you will help maintain the integrity and accuracy of criminal court records and civil case exhibits. This position provides exposure to a variety of criminal case types and hands‑on experience with the handling, processing, and maintenance of civil exhibits entered into evidence during court proceedings held in North County. Responsibilities include maintaining the chain of custody, ensuring accurate documentation, securing proper storage, conducting regular inventory, and managing the final disposition or destruction of evidence in accordance with Florida Statutes and the Rules of General Practice and Judicial Administration.

The type of evidence that will be processed in this role may include: digital/electronic evidence (emails, text messages, thumb drive, usb, cds) documentary evidence (contracts, financial records).

This position is eligible for a one dollar per hour stipend which has already been added to the salary advertised. The one dollar per hour stipend will be awarded upon completion of the introductory period. The stipend will no longer apply should the employee transfer out of this position.

* This position requires up to five days of mandatory onsite training which is conducted at the main courthouse (205 N. Dixie Hwy, West Palm Beach, FL 33401).

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award‑Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

• Performs complex data entry for docketing functions; creates entry for each document; monitors image for quality and clarity.
• Forwards filings to the Court or the appropriate functional area as warranted.
• Adds and updates party/attorney information in the system; updates case status.
• Screens indigency applications; determines whether to grant, deny, or refer to the Court.
• Processes new cases, including multiple case types and transfers from other courts/venues; assigns case types; indexes parties and associating attorneys; handles specialized processes/procedures.
• Processes Judicial reassignments/recusals; updates system; issues notice of reassignment; notifies newly assigned Judge and parties/counsel of the change.
• Updates cases when cash and surety bonds are posted; prepares notice of bond forfeitures; processes written orders; records bookings; sets court hearings and notice parties.

• Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
• Performs extensive records research, retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
• Performs regular inventory of records; reviews records for quality, errors and omissions.
• Conducts inventories and spot audits of evidence in the location vault.
• Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
• Accepts and reviews exhibits…