Project Coordinator

Description

We are seeking a Project Coordinator who will be responsible for the overall success of construction projects for fire alarm, security, and other Dyna Fire fire protection systems. Success is defined as profitable while meeting all construction schedule dates and producing a quality product/service by managing Dyna Fire personnel responsible for the construction of the project. Able to analyze and balance a project manager's needs with the corporate standards and requirements while working within the Mission and 8 Core Values.

This position will also assist Project Managers, Engineers, and Technicians to procure applications for the construction permitting process.

• Maximize the profitability of projects assigned, including following the policy/procedure of how to invoice for projects' materials and equipment.
• Assist in ensuring Dyna Fire is never the reason that the certificate of occupancy does not pass the first time.
• Effectively communicate the needs required to complete Dyna Fire's scope of work to all parties impacting the project. This includes Dyna Fire foreman, installers, clients, and client's clients.
• Promptly communicates with the client any issues related to the project, including the when employees will be arriving and leaving a project.
• Assist in the mobilization and providing final documentation to complete the delivery of a system.
• Assist Sales and the Engineering Department if requested to locate electronic CAD files and other support material needed to complete a hand-off and permit application. If Sales is leaning excessively on the Project Coordinator bring to the attention of a supervisor.
• Attend project meetings when needed by sales or client.
• Attend project hand-off meetings between sales and operations. Attend with a task list that must be completed and signed off by all parties responsible for delivery of materials.
• Review equipment orders (BOMs) to ensure that all orders are within budget comparing them to the estimate tool provided by sales, confirm delivery dates once it has been confirmed that A/R has invoiced a minimum of 30 days in advance of placing an order, and then place the order.
• Make sure that damaged or defected equipment is returned for repair or credit. Maximum turn-around time does not exceed 60 days for resolution.
• No extra equipment to be delivered to projects without change-order authorization or management authorization.
• Responsible for recovering extra equipment and materials from the project manager for return into inventory and credit to the project.
• Responsible for confirming that the project manager has provided specialty construction tools for the project foreman or other members of the construction team.
• Assist in coordinating, documenting, and reporting the bench testing, labeling, packaging, and delivery of equipment for each project.
• Responsible for filling out the variance report of KPIs for each project by meeting with the project manager once a week. KPIs to be provided by management.
• Providing necessary reports as needed by management.
• Document and report variances from compliance with Dyna Fire's and client's safety programs.
• Have a high-level knowledge of construction tools, including lifts and wire pulling devices.
• Assist in helping secure Dyna Net opportunities as part of the final delivery of a project by working with New Construction and Service Sales Managers and Operations Manager. Any opportunities at risk are to be brought to the attention of Executive Management before losing radio sale.
• Responsible for sending, collecting, and reporting customer satisfaction surveys for all projects.
• Responsible for sending the introduction email after the project review meeting introducing the Project Manager and requesting the documents needed for Engineering.
• Responsible for all construction permitting by following the below tasks.

• Become familiar with the Project Manager's process groups within the first 30 days of employment.

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

Dyna Fire is an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws.