Accounting and Administrative Support Specialist

Accounting and Administrative Support Specialist(Adminstrative)

Managing your facility is no easy task; considering everything from cleanliness, periodic work, preventative maintenance, lighting solutions, Integrated Pest Management - the list is endless... The team at Summit Facility Solutions have adopted a partnership approach to facilities management. Our success is founded on the premise that success in managing your client space requires both the vendor (that's us!) and the customer to form a synergy and work together.

This means great communication, constant quality assurance & improvement and a dedicated team to get the job done. We understand the day to day struggle with maintaining your facility; we go beyond the vendor/customer relationship and integrate ourselves into your space to learn the idiosyncrasies so we can design a custom approach to managing the growing needs of your space.

By joining as a staff member of the Summit team, you are acting as a solution based representative of our company. We strive to be one of the best service delivery companies on the market and that starts with our employees.

This is a hands-on, multi-functional position for someone who is comfortable working with numbers, data, spreadsheets, customers, vendors, and internal staff.

• Accounts Receivable & Collections
  - Assist with monitoring accounts receivable and aging reports.
  
  - Contact customers regarding past-due invoices and outstanding balances.

• Accounting & Reconciliations
  - Perform routine data reconciliations and investigate discrepancies.
  
  - Compare invoices, payments, credits, and account balances for accuracy.

• Reporting & Analysis
  - Gather and organize information from multiple sources.
  
  - Review data for accuracy and identify unusual or missing information.
  
  - Assist management with special reports and financial projects.
  
  - Assist with data entry across multiple systems

• -Assist with system testing

• Data Entry & Administrative Support
  - Update spreadsheets, databases, and accounting systems.
  
  - Process and organize invoices, payments, credits, and other documentation.
  
  - Provide support to other departments as needed.

• - 2+ years of experience in accounting, accounts receivable, bookkeeping, office administration, or a related field preferred.
• - Strong proficiency with Microsoft Excel and Microsoft Office.
• - Excellent attention to detail and accuracy.
• - Strong organizational and time-management skills.
• - Good written and verbal communication skills.
• - Comfortable communicating with customers and vendors regarding financial matters.
• - Ability to work independently while also being part of a team.
• - Ability to prioritize and manage multiple assignments.
• - Strong problem-solving and follow-through skills.