Early Talent Program Coordinator

Overview

About Atrium As a leading woman-owned, comprehensive talent management firm, Atrium is focused on providing holistic contingent workforce solutions in today's market. Recognized for our pioneering Applicant-Centric TM approach and award-winning culture, our expertise includes Staffing, Recruitment, and Workforce Solutions.

Salary/Hourly Rate $20/hr - $22/hr

The Early Talent Program Coordinator supports the successful delivery of large-scale student onboarding and program administration activities. This role works closely with the Early Talent Program team, Hiring Managers, Students, and internal stakeholders to ensure smooth operations, timely onboarding, and a positive program experience. The ideal candidate thrives in a fast-paced environment, is highly organized, and provides exceptional service to both Managers and Students.

This is a temporary seasonal role with peak workload occurring before and during Student onboarding waves. Some extended working hours may be required during high-volume periods. Training and workflow guidance will be provided in advance of the seasonal cycle.

• Program Setup & Support
  • Participate in initial program discovery sessions and help establish agreed-upon workflows.
  • Provide a high-touch support model in collaboration with a dedicated Account Team and digital onboarding tools.
  • Develop and distribute change management communications as needed.
• Onboarding & Documentation
  • Manage high volume Student onboarding aligned with targeted May/June start dates.
  • Manage the Vendor Management System (VMS) for new hire setup.
  • Partner with the internal onboarding team to administer required pre-employment screenings in accordance with Abb Vie standards.
  • Deliver and support digital letters of intent for employment.
• Manager & Student Engagement
  • Host program orientations for Students and support Managers with program-related questions.
  • Provide timely, professional support throughout the program lifecycle.
  • Coordinate interactions with parents for minor participants and assist with Student visa support when required.
• Payroll, Reporting & Program Administration
  • Process weekly payroll.
  • Send end-of-season satisfaction surveys to Managers and Students.

• Experience in HR operations, Early Talent programs, onboarding, or administrative support (internship or prior work).
• Strong organizational skills and ability to manage high-volume tasks with accuracy.
• Excellent written and verbal communication skills.
• Comfort working in digital systems and established workflows.
• Ability to maintain confidentiality and handle sensitive information.

• Experience supporting early talent, internship, or student programs.
• Knowledge of HRIS, ATS, or payroll systems.
• Familiarity with compliance-driven onboarding processes.
• Customer service-oriented with a focus on delivering a positive stakeholder experience.

• Ability to sit for extended periods of time.

• Bachelor's degree or equivalent work experience required.

• Atrium Care Package available, upon eligibility (PTO, Health benefits, Health savings account, Flexible spending accounts, Pet insurance, Paid holidays, 401(K), and Commuter benefits program).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position