HR Manager

Position Overview

The HR Manager is a critical hire for our North American operations. As the sole HR representative supporting Wedgewood Health, Porterhouse Inc and Indigo Inc (currently 60 FTEs in total), this individual will be the face of HR across the entities — confident, proactive, and comfortable working with a high degree of autonomy. The role reports to the Head of People and is responsible for the full spectrum of HR administration across the employee lifecycle, with particular emphasis on compliance, payroll coordination, and building strong working relationships across both businesses.

This is not a passive administrative role. The successful candidate will drive process, manage ambiguity, and communicate with credibility at all levels — including directly with Agency Heads and Group executives when required.

• Manage and maintain accurate employee records across Wedgewood Health, Porterhouse Inc and, potentially Indigo Inc using our HRIS BambooHR, covering new hires, terminations, and changes in employment status.
• End to end coordination of our Annual Review process through BambooHR.
• Process core HR documentation including offer letters, employment agreements, and onboarding forms, ensuring compliance with applicable federal and state requirements.
• Own the onboarding and offboarding process end-to-end, ensuring a consistent, professional experience and full procedural compliance.
• Serve as the primary day-to-day HR contact for employees and managers across both entities — approachable, responsive, and solution-oriented.

• Maintain and update the HRIS, BambooHR, with accurate, current employee data across US entities.
• Generate regular and ad-hoc HR reports for Agency Heads, including headcount, turnover, and engagement metrics.
• Support tracking of key HR metrics and surface trends or issues proactively to the Head of People.

• Coordinate payroll processes across Wedgewood Health and Porterhouse Inc using our payroll platform (Paychex), liaising regularly with the Finance department and any third-party payroll providers.
• Prepare and maintain payroll data sheets for each entity, ensuring accuracy of hours, deductions, benefits contributions, and tax with holdings.
• Verify entries and resolve discrepancies proactively, escalating where necessary.
• Liaise with the CEO, and CFO to gather approvals and supporting documentation as required.
• Ensure all payroll activity complies with federal and applicable state wage and hour laws.

• Administer employee benefits programs for both entities, including health insurance (medical, dental, vision), 401(k), and any ancillary benefits.
• Serve as the primary point of contact for employee benefits questions and open enrolment.
• Coordinate with benefits brokers and carriers to ensure accurate enrolment, changes, and terminations.
• Manage COBRA notifications and administration in compliance with federal requirements.

• Support end-to-end recruitment across both entities — drafting postings, coordinating interviews, and managing candidate communications.
• Maintain candidate pipelines and recruitment records, ensuring a compliant, consistent process.
• Ensure hiring processes comply with applicable EEOC requirements and relevant state-specific equal employment laws.

• Ensure HR policies and practices across both entities comply with applicable federal and state employment law, including the FLSA, FMLA, ADA, Title VII, and relevant state statutes.
• Maintain and update employee handbooks and HR policies, ensuring alignment with current legal requirements and Group standards.
• Support internal compliance reviews and flag any risk areas to the Head of People.
• Stay current on changes in US employment law and advise proactively on required updates.

• Provide operational support for HR projects including employee engagement, learning and development, and DEI initiatives.
• Coordinate HR events such as training sessions, and team engagement activities.
• Collaborate with Group HR colleagues to share best practices and drive consistency across…