Administrative Assistant

Since 1982, our Michigan based construction company has been performing Construction Management, General Contracting and trade work for project partners on commercial, institutional and governmental projects.

This is a key administrative role within the company, providing general office support and serving as a main point of contact for visitors, contractors, professional service providers and business partners. This position requires professional and courteous conduct at all times, along with excellence in customer service delivery.

• Provide administrative support to ensure efficient operation of the office and its personnel
• Process day-to-day administrative items; front desk, phones, email, mail, shipping, photocopying, filing, office supplies
• Procure and maintain documentation for bid opportunities, maintain bid list and prepare bid documents
• Organize and maintain electronic filing system including online plan room for bid documents
• Plan, prioritize, and organize work to meet multiple deadlines while managing a variety of tasks each day
• Prepare bid requests, job set ups, correspondence, purchase orders, meeting minutes, change requests, RFIs and submittals for project managers
• Assist with special projects as needed

• High School degree with a minimum 6+ years experience.
• Proficient with Outlook, Word and Excel
• Communication skills, both verbally and in writing, to enable clear and effective interaction with clients, contractors, and colleagues,
• Effective analytical and problem-solving skills
• Proven ability to multi-task and work productively

• Experience working in a construction firm preferred
• Working knowledge of the following is a plus:
  Foundation, Procore, Autodesk Build, Microsoft Project