HR Administrative Assistant

Overview

HR - Administrative Assistant Full Time – 187 High Street, Holyoke, MA, US – Salary Range: $21.00 to $21.50 per hour.

The HR Administrative Assistant supports the Human Resources Department and Administrative Office by managing daily operations, assisting with HR and Finance functions, and serving as a welcoming first point of contact for employees, visitors, and callers. This 30‑hour‑per‑week position requires strong administrative skills, attention to detail, and a background in HR or office support.

• Assemble onboarding and benefits folders, training materials, and new hire files.
• Finalize and maintain the upload of electronic personnel files into ADP, ensuring compliance, accuracy, and organization.
• Assist the Recruiter with orientation logistics, scheduling, and preparation.
• Schedule meetings, interviews, and trainings and any other calendar invites necessary.
• Provide administrative support for ongoing HR projects and initiatives, particularly during the organizational transition period.
• Maintain HR documentation and support continuous process improvements.
• Respond to employee inquiries and provide front‑line HR assistance with professionalism and discretion.
• Assist with general office or maintenance‑related requests at 187 (e.g., work orders, supply needs, or management requests).
• Provide clerical and administrative support to the Payroll and Finance teams, especially during payroll processing weeks and internal audits.
• Assist with document preparation, data entry, and record maintenance for compliance purposes.

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in HR, Business, or a related field preferred.
• Minimum 2–3 years of experience in a Human Resources and/or administrative support role.
• Experience with HRIS platforms such as ADP preferred.

A supportive, mission‑driven work environment, opportunities for professional development and continuing education, competitive benefits package, collaboration with a compassionate, multidisciplinary team, and the chance to make a real difference in our communities.

• Salary Range: $21.00 – $21.50 based on experience, education and other factors.
• Additional compensation for advanced education for qualifying positions.
• Generous time‑off benefits for eligible positions.
• Exclusive employee discounts.
• Excellent and affordable insurance including health, vision, dental and pet insurance.
• Mileage reimbursement, CEU reimbursement.
• 403(b) match and retention payments offered to licensed and eligible clinicians.