Client Experience Associate

Hospitality, Administrative Support, Office Operations

The Jamrog Group | Holyoke, Massachusetts

Full-Time | On-Site

At The Jamrog Group, we help individuals and families make confident financial decisions through comprehensive financial planning. We're a planning-first wealth management firm serving a diverse clientele across the country. Our team values collaboration, continuous learning, professionalism, and delivering an exceptional client experience.

We believe exceptional client service is never an accident. It happens because every member of our team cares deeply about doing great work, helping one another, and creating meaningful experiences for the people we serve. If you're someone who finds satisfaction in staying organized, helping others succeed, and making people feel genuinely cared for, you ll fit right in.

We re looking for a Client Experience Associate to help create an exceptional experience for our clients while supporting our advisors and office operations. This role combines administrative support, scheduling, client hospitality, office coordination, and marketing support. You ll help keep our team organized, support our advisors, and ensure clients feel welcomed and cared for every step of the way.

Financial services experience is helpful, but not required. We re looking for someone who is highly organized, professional, dependable, and eager to learn. This is an excellent opportunity for someone looking to build valuable skills in client service, operations, and/or marketing.

Client Experience & Hospitality (40%)

• Coordinate thoughtful client touchpoints before, during, and after meetings
• Prepare meeting materials and ensure every client meeting—virtual or in person—is polished and seamless
• Welcome clients and visitors to the office with warmth and professionalism
• Coordinate client communications and follow-up
• Maintain client gifting, hospitality, and celebration calendars to ensure meaningful client touchpoints throughout the year.
• Send handwritten cards for birthdays, milestones, condolences, congratulations, and other life events
• Assemble and mail client packets, gifts, and correspondence
• Support client appreciation events and other special experiences throughout the year
• Help ensure every client interaction reflects The Jamrog Group s commitment to exceptional service

Scheduling & Administrative Support (40%)

• Manage advisor calendars and book client appointments
• Manage incoming e-mails, phone calls, and client follow-up communications
• Support advisors with meeting preparation and follow-up
• Process meeting notes and maintain accurate client records
• Assist with routine client service requests, including beneficiary updates, address changes, and account maintenance paperwork
• Help clients with account access and basic technology questions

Office Operations (10%)

• Manage office supplies and day-to-day office needs
• Help maintain an organized and professional office environment
• Coordinate incoming and outgoing mail and packages
• Support special projects and firm initiatives as needed

Marketing Support (10%)

• Create basic Canva graphics and presentations
• Assist with social media, email marketing, and client events

• You are exceptionally organized and detail-oriented.
• You take pride in doing things right.
• You are professional, polished, and dependable.
• You communicate clearly and confidently.
• You learn new technology quickly.
• You take initiative and follow through.
• You bring a positive, can-do attitude to your work.
• You are the person people rely on to keep things organized and get things done.

Required:

• Strong organizational and communication skills
• Professionalism and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Ability to manage multiple priorities
• Comfort with technology and learning new systems

Helpful, but not required:

• Experience in customer service, hospitality, administration, scheduling, or office support
• Experience with Calendly
• Familiarity with Canva

Don t check every box? If you re motivated to learn and excited about the opportunity, we d love to hear from you.

This is an in-person position based in our Holyoke office
.

Many members of our team work in a hybrid or fully remote environment, so you ll regularly support both in-office and remote teammates through Microsoft Teams, Zoom, phone, and email. The right candidate is comfortable working independently, communicating proactively, and helping keep everyone organized and connected.

• $40,000-$45,000 annual salary based on a full-time, 40-hour-per-week schedule
• Annual bonus opportunity
• 401(k) with company match
• Long-term disability coverage
• Paid time off
• Wellness and charitable giving stipends