Fleet Coordinator

The Fleet Coordinator is responsible for the day-to-day coordination, tracking, and administrative management of Trinity Solar’s vehicle fleet. This role supports field operations by ensuring vehicles are properly assigned, maintained, compliant, and available to meet business needs. The ideal candidate is detail-oriented, highly organized, and experienced in fleet operations, logistics, or asset management.

Hours 6:00am-2:30pm M-F in office

• Coordinate vehicle assignments, transfers, and returns for field employees and teams
• Maintain accurate fleet records, including vehicle assignments, mileage, inspections, registrations, and insurance documentation
• Monitor vehicle utilization and support optimization of fleet resources

• Schedule and track routine maintenance, inspections, and repairs
• Coordinate with vendors, service providers, and internal stakeholders to ensure timely service
• Ensure fleet compliance with DOT, state, and company safety requirements
• Track recalls, warranty work, and compliance deadlines

• Maintain fleet data in internal systems and spreadsheets
• Generate reports related to fleet usage, costs, incidents, and maintenance trends
• Assist with budgeting, cost tracking, and expense reconciliation related to fleet operations

• Support accident reporting and incident documentation
• Coordinate vehicle repairs and insurance claims as needed
• Promote safe driving practices and adherence to company policies

• Partner with Operations, HR, and Safety teams on onboarding/offboarding related to vehicle assignments
• Support fleet-related projects, audits, and process improvements
• Perform other duties as assigned to support operational efficiency

• 1+ years of experience in fleet coordination, logistics, operations, or asset management
• Strong organizational skills with high attention to detail
• Proficiency in Microsoft Excel and fleet management systems
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and customer-service mindset
• Valid driver’s license required
• Ability to travel to branch locations or vehicle yards as needed
• Occasional lifting of up to 25 lbs
• Combination of office and field-based work

• Experience supporting field-based or construction/solar operations
• Familiarity with DOT compliance and vehicle safety programs
• Experience working with vendors and service providers

110 Lyman Street, Suite 405-407, Holyoke , Massachusetts 01040 , United States

$18-$23/hr

• Competitive pay with opportunities to grow
• Comprehensive healthcare coverage:
  Medical, Dental & Vision
• Life insurance and employee assistance programs for peace of mind
• Paid training to set you up for success
• A generous paid time off (PTO) program to recharge and enjoy life outside of work (varies by role)
• Forty (40) hours of sick time annually
• 401(k) with company match to invest in your future
• Work-life balance that puts your well-being first

Warehouse

Trinity Solar is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, gender identity, or any other category protected by applicable federal, state, or local laws.