Port Administrative Secretary

GENERAL FUNCTIONS

Responsible for managing records and permits for the Port & Harbor department.

Four years' work experience in a public setting required. Requires strong written and verbal skills in composing letters and contact with the public, including public outreach. Accurate keyboarding skills and knowledge of modern office equipment, including working knowledge of computer and current software required. Proficiency in Microsoft Word and Excel required. Knowledge of Adobe programs desirable. Requires ability to monitor several tasks lomacy and confidentiality in answering inquiries and problems essential.

Familiarity with marine operations, terminology and radio communication desirable. Some college courses required.

Work is performed under general supervision. Independent judgment often required in handling public inquiries/problems. Responsible for maintaining confidentiality in handling public inquiries, customer accounts, and other records. Minor budget expenditure authority at unit level. Assists Port Director and Administrative Supervisor in developing procedures at a division level. Position has a moderate reoccurring source of potential liability to the City.

None

High frequency of contact with the public, greeting customers and answering the telephone. Requires well-developed communication skills in maintaining effective relationships with the public. Moderate frequency of contact with governmental officials and key service personnel. Moderate frequency of contact with key city personnel. Infrequent presentations/attendance at public meetings.

Office environment. Low frequency of exposure to adverse weather conditions. Low frequency of exposure to hazardous working conditions in dealing with difficult and angry members of the public. Summer shift may require working weekends and/or holidays or other shift work. While performing the duties of this job, employee will frequently be required to use hands and fingers dexterously to operate office equipment, communicate orally, regularly required to sit, stand, walk, occasionally required to stoop, kneel, or crouch, and reach overhead with hands and arms and lift up to 25 pounds.

Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the major activities. Attendance at evening meetings may be required.