Deputy City Clerk Job Homer area,Alaska USA,Administrative/Clerical

Position: Deputy City Clerk I

Overview

Have you dreamt of a career as a municipal clerk? Probably not…
But if you’re interested in a job that puts you at the hub of local government, join the team in the Homer City Clerk’s office and start your journey!
The City of Homer is seeking someone to fill the role of Deputy City Clerk I. The ideal candidate will perform a full range of duties in the City Clerk’s Office as follows:

General Functions

Under general supervision of the City Clerk, the Deputy City Clerk performs a variety of general and specialized duties. A certain amount of discretion and judgment is involved in the work and requires the ability to perform several tasks simultaneously with accuracy and in a calm manner. The candidate must respect and maintain confidentiality when necessary. He or she serves as the recording clerk and parliamentarian to Boards, Commissions and Advisory Committees to the Council as assigned by the City Clerk.

The role also provides staff support to the Mayor, Council, City Manager, Department Directors and Commissions as assigned. Responsibilities include following Federal, State and Local laws as pertaining to job duties and responsibilities.

Job Functions and Major Activities

Acts as receptionist answering the phone, greeting the public, and providing pertinent information and services to the public and citywide personnel.

Performs clerical duties such as preparing ordinances, resolutions, legislative memoranda, Board of Adjustment records, court‑ready documents (including discovery, correspondence, reports, letters and memos), updating web pages and filing; performs other clerical duties as needed.

Staff support and recording clerk for City Advisory Commissions, Committees, and Task Forces as assigned. Acts as the Parliamentary Advisor pursuant to AS ) and ensures compliance with the Open Meetings Act. Assists Commission and Committee Chairs in ensuring bylaws and/or procedures are adhered to.

Assists City Clerk in assembling agenda packets for City Council meetings, often coordinating with department heads on agenda statements, resolutions and ordinances as requested, and uploading materials to the City’s website.

Assists City Clerk in processing all phases of the Special Assessment District process pursuant to City Code and State Statute, including public hearing and property owner notices and assessment rolls. Prepares legal documents and affidavits related thereto.

Responsible for processing legal advertisements, posting notices and legal affidavits.

Coordinates absentee voting for the City of Homer’s general, regular municipal elections and special elections in conjunction with the Kenai Peninsula Borough Clerk’s Office, including logic and accuracy testing of voting equipment. Acts as Registrar for the State of Alaska to register voters and assists with absentee voting and election‑day coverage for Borough, State and National elections.

Conducts research records as requested by City Clerk in a timely manner.

Assists in the administration of the Hickerson Memorial; maintains cemetery records; works closely with funeral service providers and state officials; acts as City liaison with cemetery customers; coordinates with Public Works as the Maintenance Office for interments and auditing of facility.

Orders Council meeting supplies and assists with ordering supplies for the Clerk’s office.

Coordinates travel and lodging for the Mayor, Council and occasionally other city personnel as needed for conferences and training.

Updates the City Directory and Fee Schedule, City Council’s Operating Manual, City Policies and Procedures Manual, Procurement Manual and supplements for the Local Government Library/Depository.

Manges the Plan Holders Lists for invitations to bid and request for proposals, receives bid and proposal submissions, and participates in bid openings.

Responsible for set‑up/break‑down of Council, Board, Commission and Committee meetings within City Hall, ensuring audio and recording equipment is functioning.

Coordinates City Council Chambers and City Hall conference room reservations and assures that the rooms are prepared for meetings.

Performs duties as Notary Public as required.

Performs…