Administrative Assistant

Job Location:

Miami
- Corsica Property - Homestead, FL 33032
Position Type:
Full Time
Salary Range: $14.00 - $21.84 Hourly
Job Shift: Day

Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing clerical and administrative tasks. Responsibilities include typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. The role also involves answering non‑routine correspondence, assembling confidential information, dealing with external callers and visitors, and exercising independent judgment to plan, prioritize, and organize diversified workload.

The assistant recommends changes in office practices or procedures.

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Performs desktop publishing and creates and develops visual presentations.
• Establishes, develops, maintains and updates filing system; retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail; drafts written responses or replies by phone or e‑mail when necessary.
• Responds to regularly occurring requests for information.
• Answers phones, takes messages or fields all routine and non‑routine questions; works with other departments to cover phones.
• Acts as a liaison with other departments and outside agencies, including high‑level staff; handles confidential and non‑routine information and explains policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects; acts as project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc.; proofs copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
• This position has no supervisory responsibilities.

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

This is a largely sedentary role; some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Ability to lift up to 15 lbs.

Vesta Property Services offers a comprehensive benefits program including medical, dental and vision, life and disability, 401(k) retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. Employees also receive free counseling sessions, legal advice sessions, professional development support and an outstanding referral program for full‑time and part‑time staff.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In compliance with the Drug‑Free Workplace Act of 1988, Vesta Property Services is committed to providing a safe, quality‑oriented and productive work environment. Alcohol and drug abuse poses a threat to the health and safety of Vesta associates and to the security of the company’s equipment and facilities. Vesta is committed to the elimination of drug and alcohol use and abuse in the workplace.

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.