Coordinator, Event Operations

Coordinator, Event Operations

Location:

Homestead, Florida office, Homestead-Miami Speedway.

Job Summary:

The Coordinator supports the execution of major events and year‑round operations, assists the Guest Services team during major events, manages track rentals, special events, and related client needs, and handles a strong sales component including leasing track time, negotiating agreements, securing renewals, and identifying upsell opportunities. An interest in motorsports and car culture is essential.

• Manage client accounts and support the Director with daily tasks, including tracking rentals and special events.
• Serve as the primary point of contact to ensure timely communication, contract fulfillment, renewals, upsells, and seamless execution from agreement drafting through event completion.
• Proactively sell and lease track time by identifying new business opportunities, negotiating agreements, and maintaining a pipeline of prospects.
• Monitor and follow up on outstanding issues related to client accounts, track rentals, or events.
• Identify operational efficiencies and opportunities to enhance revenue and improve the guest experience.
• Research, evaluate, and contract third‑party vendors as needed to support major events and track rentals.
• Serve as the primary liaison with Levy Catering regarding menus, event setup, and execution.
• Prepare and distribute internal communications and post‑event summaries to HMS stakeholders, capturing feedback and documenting any issues.
• Coordinate Guest Services support for major events, including outreach, scheduling, and onboarding of volunteer groups, employee check‑in, and ensuring all credentialed staff and volunteers are prepared to deliver exceptional guest experiences.
• Contribute as a collaborative team member, assisting colleagues as needed.
• Perform other duties as assigned by the Director of Event Operations.

• Bachelor’s degree from a four‑year college or university with 2 years of post‑graduate professional experience.
• Minimum two years’ experience in motorsports, sales, scheduling, logistics, or a related field.
• Strong communication, negotiation, and relationship‑building skills.
• Ability to manage multiple client accounts, drive renewals, and identify upsell opportunities.
• Experience in selling or leasing products/services, preferably in a motorsports or event environment.
• Exceptional organizational skills with attention to detail and the ability to manage multiple priorities under pressure.
• Ability to plan, execute, and follow up on events, track rentals, and related operations.
• Proficient in Company‑provided hardware and software, email, and Internet usage. Must be able to use current Microsoft Operating Systems. Must have basic knowledge of Microsoft Office
  365.
• Ability to coordinate volunteer groups, manage employee check‑in, and ensure credentialed staff and volunteers are prepared for events.
• Excellent interpersonal skills and ability to collaborate effectively in a fast‑paced, team‑oriented environment.
• High level of attention to detail.
• Strong interpersonal skills and ability to interact professionally with industry members.
• Ability to perform and maintain composure in higher‑pressure situations.
• Ability to multitask, set priorities, and meet deadlines.
• Maintain a professional appearance and demeanor.

While this position does not currently have any direct reports, it will provide oversight and guidance to at‑track/venue staff and volunteers.

The physical demands described here are representative of those that must be met to successfully perform this job. The employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must frequently lift and/or move up to 135 pounds, sometimes with the help of another individual.

Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus.

We offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job‑related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.