Assistant Director of Procurement & Contracts & A&E & Construction Services

General Function:

The Assistant Director of Procurement & Contracts assists the Director in planning, organizing, and overseeing procurement and contract administration activities with a primary focus on large-scale design and construction-related projects for the City. This position supports the development, solicitation, negotiation, and administration of complex construction, architectural, engineering, and professional services contracts in compliance with municipal, state, and federal procurement laws and regulations.

This Assistant Director provides leadership and technical oversight for procurement processes related to capital improvement projects (CIP), construction management, and design services, ensuring competitive, transparent, and timely procurement outcomes. Responsibilities include managing complex competitive solicitations (e.g., RFQs, RFPs, ITBs), contract execution, change orders, and vendor performance for high-value and high-risk projects.

Director of Procurement

• Assists the Director in managing day-to-day operations of the Procurement and Contracts while also ensuring compliance with all applicable laws, regulations, and City policies.
• Provides oversight and guidance for purchasing activities, competitive solicitations, contract administration, and vendor relations.
• Reviews and approves requisitions, purchase orders, bid specifications, scopes of work, and contract documents within delegated authority.
• Coordinates, drafts, and evaluates formal and informal solicitations such as Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and quotes.
• Ensures proper maintenance of procurement and contract records, including bid files, contract logs, vendor data, inventories, and audit documentation.
• Assists departments with procurement planning, specification development, sourcing strategies, evaluation committee processes, and contract interpretation.
• Participates in contract negotiations, contract renewals, amendments, extensions, and performance monitoring.
• Supports the Director in policy development, updates to purchasing procedures, and implementation of process improvements to enhance efficiency and accountability.
• Reviews and resolves complex purchasing issues, vendor disputes, and contract compliance concerns; recommends corrective action when necessary.
• Provides staff leadership through training, mentoring, performance oversight, and ensuring adherence to ethical procurement standards.
• Assists in budget preparation for the division and monitors expenditures related to procurement operations, warehouse activities, and contracted services.
• Prepares reports, analyses, and presentations regarding procurement activity, contract status, compliance findings, and cost-savings initiatives.
• Represents the department at meetings, evaluation committees, and public presentations; may attend City Council meetings to support recommendations for award or in the absence of the Director.
• Serves as Acting Director in the absence of the Director or when delegated.
• Serves as a contact and participant during activation of the Emergency Operation Center (EOC).
• Perform other related duties as assigned or required.

All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.

• Full-time/Regular in-person position.
• Standard workweek, which is forty (40) hours of work per week, usually consisting of five (5) days of eight (8) hours per day. The workday may be varied for the efficient delivery of public service.
• Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays.
• Will be required to work occasional overtime or shift assignments, if applicable.
• Designated as an essential…