Facilities Manager

Facilities Manager

This position performs highly responsible professional and managerial work in planning, developing, coordinating, and overseeing the maintenance, design, construction, renovation, and capital improvement of City-owned buildings and facilities. The Facilities Manager applies sound project management principles and processes to facility design, construction, renovation, and maintenance programs; participates in strategic and facilities master planning; and manages projects from initial needs assessment and scope development through procurement, construction, inspection, closeout, and acceptance.

The position plans, coordinates, and supervises the activities of assigned staff, architects, engineers, consultants, contractors, and vendors engaged in the construction of new City facilities, expansion and renovation of existing buildings, capital improvements, and ongoing facility maintenance. Supervision Received:
Works under the general guidance and direction of the Director of Operations. Supervision Exercised:
None.

Essential Job Functions:

• Plan, organize, manage, and evaluate Citywide facility maintenance, construction, renovation, and capital improvement programs and projects.
• Apply established project management principles and practices throughout project initiation, planning, design, procurement, construction, implementation, and closeout.
• Participate in strategic planning, facilities master planning, capital planning, site evaluation, and development of facility specifications and standards.
• Manage multiple facility design, construction, renovation, repair, and maintenance projects simultaneously.
• Develop project scopes, preliminary designs, cost estimates, schedules, budgets, risk assessments, and supporting documentation.
• Conduct field surveys, facility assessments, site inspections, and building evaluations to determine existing conditions and identify repair, renovation, replacement, and capital improvement needs.
• Gather, research, analyze, and maintain information regarding facility conditions, asset history, maintenance requirements, drawings, maps, reports, studies, and other technical documentation.
• Supervise and coordinate the work of assigned employees, architects, engineers, contractors, consultants, vendors, and other project participants.
• Review architectural and engineering drawings, construction plans, specifications, cost estimates, and related documents for accuracy, constructability, code compliance, safety, functionality, and consistency with City requirements.
• Prepare or coordinate bid specifications, construction documents, scopes of work, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents.
• Develop criteria for consultant and contractor selection and participate in evaluation, negotiations, recommendations for award, and contract administration.
• Conduct or participate in pre-bid, pre-construction, progress, and project closeout meetings.
• Manage projects during design and construction phases and monitor contractors for compliance with approved plans, specifications, contracts, schedules, budgets, and quality standards.
• Review and process change orders, purchase requisitions, work orders, invoices, payment applications, and other project-related documentation.
• Monitor project expenditures and identify and address potential cost overruns, delays, scope changes, and other project risks.
• Develop recommendations concerning unplanned increases in project costs and implement appropriate cost-control and risk-mitigation measures.
• Prepare and administer annual operating and capital budgets for City facilities and construction projects.
• Develop projections and cost estimates for future facility and capital improvement needs.
• Coordinate required federal, state, county, and local permits and ensure projects comply with applicable building codes, fire codes, ADA requirements, occupational safety requirements, and other regulations.
• Maintain knowledge of applicable Florida Building Code requirements and ensure facility projects are designed and completed accordingly.
• Inspect construction work and materials and coordinate final inspections, punch lists, project acceptance, warranties, and closeout documentation.
• Establish and administer preventive and corrective maintenance programs for City facilities and major building systems.
• Coordinate repairs and maintenance involving HVAC, electrical, plumbing, roofing, structural, mechanical, life-safety, and other building systems.
• Evaluate facility conditions and prioritize maintenance and capital improvements based on safety, operational need, asset condition, available funding, and long-term City objectives.
• Coordinate emergency facility repairs, hurricane preparation, storm response, damage assessments, and post-disaster facility restoration activities.
• Establish a collaborative project environment across City departments to accurately identify operational requirements and…