Accounts Receivable Specialist

Position Summary

The Accounts Receivable Specialist is responsible for managing and processing incoming payments, maintaining accurate customer account records, and supporting the organization's cash flow operations. This role works closely with customers, internal departments, and accounting teams to ensure timely collections, resolve billing discrepancies, and maintain accurate financial records.

• Process and post customer payments accurately and in a timely manner.
• Generate and distribute invoices, statements, and account documentation.
• Monitor customer accounts and follow up on outstanding balances.
• Research and resolve billing issues, payment discrepancies, and account inquiries.
• Maintain accurate records of customer transactions and payment histories.
• Reconcile accounts receivable balances and assist with month‑end closing activities.
• Prepare aging reports and communicate collection status to management.
• Collaborate with internal departments to resolve invoicing and payment concerns.
• Ensure compliance with company policies, accounting procedures, and financial controls.
• Assist with audits and provide supporting documentation as needed.

• High school diploma or equivalent required.
• Previous experience in accounts receivable, billing, collections, or accounting support preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.

• Knowledge of general accounting principles and accounts receivable processes.
• Experience with account reconciliations and collections.
• Strong customer service and relationship management abilities.
• Ability to analyze financial information and identify discrepancies.
• Self‑motivated with the ability to work independently and as part of a team.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

Persons with disabilities receive reasonable accommodations. If reasonable accommodation is needed, please contact

By submitting to this position, you agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain confidentiality of any information you learn from Vaco by Highspring about the position to the extent necessary to perform any obligations in furtherance of your application.