Document Services Coordinator

Overview

We are seeking a detail-oriented and dependable Document Services Coordinator to support daily document and mail operations. This role is responsible for high-volume scanning, printing, mail processing, and document handling tasks that support multiple departments. The ideal candidate will have prior experience working in a mailroom or document services environment and be comfortable operating large production scanners and printers.

• Operate high-volume scanners, copiers, and production printers
• Process, scan, index, and organize physical and digital documents
• Perform quality checks to ensure document accuracy and legibility
• Handle incoming and outgoing mail and packages
• Sort, distribute, and track mail and internal document deliveries
• Prepare large print and copy jobs according to specifications
• Maintain document workflows and meet turnaround deadlines
• Troubleshoot minor equipment issues and coordinate service when needed
• Maintain organized records and follow document retention procedures
• Support special document and distribution projects as assigned

• Experience working in a mailroom, document services, or print/scan center environment OR hands-on experience operating large scanners and production printers
• Familiarity with high-volume scanning and document imaging processes
• Strong attention to detail and accuracy
• Ability to manage repetitive tasks with consistency and quality
• Basic computer skills and comfort learning document management systems
• Ability to lift and move boxes/packages
• Reliable attendance and ability to meet deadlines