Administrative Assistant III - Count Room - Torres Unit

Job Summary

Performs complex administrative support work. Provides administrative support through disseminating information, maintaining filing systems, and preparing/editing reports and documents. Works under general supervision with moderate latitude for independent judgment.

• Organizes, assigns, and reviews unit count room activities including unit absentee tracking procedures; assigns inmate housing in compliance with legal, medical, and custody requirements; reviews housing and job assignment records for compliance with the Lamar and Health Summary for Classification (HSM-18) restrictions; makes approved adjustments; maintains classification committee records.
• Coordinates with security staff to ensure accuracy of the count process and appropriate inmate housing assignments; assists in resolving errors or conflicts; ensures accurate maintenance of the count room board display.
• Compiles and enters data for accurate count room records and verification of information related to unit strength and count, including additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay‑ins.
• Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in developing unit count room policies and procedures; makes recommendations for improvements.
• Organizes, assigns, and reviews the work of others; assists in training and providing technical assistance.
• Performs a variety of marginal duties as determined and assigned.

• Education, Experience, and Training
• Graduation from an accredited senior high school or equivalent GED.
• One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from an accredited college or university may be substituted for each six months of experience.
• Correctional unit operations experience preferred.
• Computer operations experience preferred.
• Inmate classification experience preferred.
• Knowledge and Skills
• Knowledge of office practices and procedures.
• Knowledge of unit count room procedures preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem‑solving techniques.
• Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to plan work in order to meet established guidelines.
• Skill to plan, organize, and assign the work of others.

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, around machines with moving parts, radiant and electrical energy, closely with others, alone, protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment used: computer, calculator, copier, fax machine, telephone, dolly, automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.