Accounts Payable

Accounts Payable Clerk

Starting rate of pay: $17.50/hr

• Flexible Hours
• Employee Discount
• 10 Paid Holidays
• Medical/Vision/Dental Package*
• Free Life Insurance*
• Vacation and Sick Leave*
• Voluntary Insurance Plans (Life, Disability, Cancer, Accidental)
• Long Term Disability
• Matching 401K*
• Management Bonuses*

* For qualifying positions

The Accounts Payable Clerk is primarily responsible for processing all invoices received by Times Super Market, Ltd. Work involves batching, coding, key-entering and filing invoices.

• Processes invoices: receive, sort, and summarize by various departments and vendors.
• Batch and code invoices.
• Key-enter invoices.

• Statement reconciliation.
• Process checks.
• Maintain vendor master file.
• Code expense items.
• Batch control.
• Process miscellaneous disbursements.
• Calculate amounts on delivery tags and merchandise claims for items of which no invoice or credit memo was received at month end inventory periods.
• Prepare worksheet for Hawaiian House ware withdrawal billing to other companies.
• Supply information to Accountants for Store deliveries not included in inventory.
• Check corrected invoices as received.
• Follow up on outstanding billing adjustments and claims.
• Handle inquiries regarding invoices and payments.
• File invoices and reports.
• Xerox invoices where applicable.

• Other duties as assigned.

• Responsible for the proper use and maintenance of all departmental equipment such as calculator, typewriter, CRT, and telephone. Also responsible for correct usage of community equipment; teletype, Xerox, etc.
• Ensures that only qualified and authorized persons use CRT Terminal.

• Represents Times Super Market and the Department to the general public and the Stores. Presents a good image of the Company and Department at all times.
• Must maintain a neat and well groomed appearance.
• Refers all persons to the proper personnel on matters which cannot be handled by the Accounts Payable Clerk.

• Ensures that proper office safety practices are followed to prevent accidents.
• Maintains a good working relationship with all employees and other individuals.

• No direct supervisory responsibilities. Limited to assisting others.

• Concentration on accuracy, small print and numbers, close paper work, such as reading reports.
• Must be accurate in key entry.
• Patience required when the response time on the CRT is slow.

• Some strength is required to carry boxes for filing.
• Eye concentration required due to long periods of time spent on reading the CRT screen.

• Responsible for exercising good judgment and common sense by following proper procedures in all areas.
• Ability to work with minimal supervision.
• Ability to meet deadlines.
• Ability to solve discrepancies by utilizing proper work guidelines and methods.
• Must be willing to learn and keep current on all areas of responsibility.

• Office work environment with modern and contemporary office furniture and fixtures—air conditioned.
• Some fluctuations in the air conditioning temperature.
• Some glare from the CRT screen.
• Usually involves long periods of sitting with some work done while standing.

• Regular work schedule is a five day workweek. Normal workday is 7 hours.
• Some overtime with prior approval.

• None.

• Telephone
• Electric Typewriter
• 10-Key Adder
• Calculator
• Xerox
• CRT (Computer Terminal)