Fiscal Specialist

Fiscal Specialist – 0080858

• Review, audit, and process purchasing documents (requisitions, purchase orders, purchase card logs) to ensure compliance with statutes, university procurement policies, funding sources, and object codes.
• Verify that disbursement vouchers and payment requests meet all applicable laws, policies, and procedures before submission to the Central Services disbursing office.
• Administer the college’s purchasing card system: reconcile online ledgers, adjust object codes, confirm monthly central reports, resolve discrepancies, and monitor card usage.
• Collaborate with vendors, contractors, other departments, and state offices to respond to inquiries, obtain required documents, resolve procurement issues, and distribute purchase orders.
• Compile and consolidate annual fiscal year‑end reports for central offices and maintain campus inventory records, ensuring proper identification and disposition of equipment.
• Assume duties of other Business Office personnel during absences, train student assistants, maintain a comprehensive filing system, and perform additional tasks as directed by the Assistant Fiscal Manager and Fiscal Manager.

• Bachelor’s degree in Business Administration or related field with at least one year of progressively responsible experience in accounting or fiscal administration, or an equivalent combination of education and experience.
• Functional knowledge of accounting principles, federal and state laws, and university financial regulations.
• Ability to recognize and resolve a wide range of accounting and fiscal problems.
• Strong written and verbal communication skills, including the ability to prepare reports and procedures.
• Proficiency in personal computer use, word processing, and spreadsheet software.
• Willingness to work outside normal scheduled hours, including evenings, weekends, or holidays, as directed.

The University of Hawai‘i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. Employment is contingent upon satisfying eligibility verification requirements of the Immigration Reform and Control Act of 1986, reference checks, and, for certain positions, criminal history record checks.

As a result of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics are available for review. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT vacancies.

Accommodation Request:
The University of Hawai‘i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.